15 AAC 112.150 - Small purchases
(a) Procurement for supplies, services,
including professional services, and construction that is estimated to cost
less than $50,000 is governed by this section.
(b) For a procurement described in (a) of
this section, the board will use procedures adequate and reasonable to provide
competition and to make records to facilitate auditing of the board regarding
its purchases of supplies, services, or construction.
(c) For procurement of supplies, services, or
construction estimated to cost more than $10,000, but less than $50,000, the
procedures set out in this subsection will be followed, except that, if those
procedures are not practicable under the circumstances, the procedures required
by (b) of this section will be followed:
(1)
at least three firms or other persons will be contacted for quotations, either
written or oral; if quotations are solicited
(A) orally, the board or its designee will
record
(i) who made the
solicitation;
(ii) the
specifications or items solicited;
(iii) the date that the solicitation took
place;
(iv) the name of firms or
other persons contacted; if a firm, the name of the person in the firm
contacted; and
(v) the response of
each firm or other person; or
(B) in writing, the board or its designee
will record
(i) a list of persons
contacted;
(ii) a summary of the
responses; and
(iii) copies of all
quotations received;
(2) the record prepared under (1) of this
subsection will be made part of the procurement file;
(3) the award will be made to the lowest
responsive and responsible bidder, taking into account any applicable Alaskan
bidder and Alaskan products preferences, and will be made in accordance with
the specifications and award criteria in the solicitation.
(d) The board or its designee will, in its
discretion, use an appropriate contractors list. It is not necessary to solicit
all vendors on a contractors list. If used, the list will be rotated to the
extent necessary to give all interested prospective contractors opportunities
to compete. Nothing in this section limits the board or its designee from
contracting additional firms or other persons not on the list.
Notes
Authority:AS 37.10.240
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