2 AAC 15.115 - Payment for state purchases of goods or services
(a) If payment for
goods or services purchased by a state agency is not made on or before a
required payment date as specified in
AS
37.05.285(a), the state
agency shall pay interest on the unpaid balance in accordance with
AS
37.05.285(c).
(b) If a seller of goods or services believes
that interest is owed on a payment made by a state agency, the seller shall,
within 30 days after receipt of the payment, submit to the billing address of
the state agency a written request for payment of interest. A request for
payment of interest must include
(1) the
contract or purchase order number;
(2) the date of delivery of goods or
services;
(3) the state warrant
number and the date the warrant was received;
(4) a certified copy of the invoice submitted
for payment; and
(5) a calculation
of the amount of interest due.
(c) The state official responsible for
authorizing payment for goods or services for which an interest payment has
been requested under (b) of this section shall review and act upon the request
no later than 10 days after receipt of the request. If a request for interest
payment is disallowed, the seller may appeal the disallowance in accordance
with 2 AAC 25.
(d) Under
AS
37.05.285(f)(2) and this
section, a payment is considered made on the date when the payment is
personally delivered to the seller or agent of the seller or on the date the
payment is postmarked upon mailing.
(e) In this section and in
AS
37.05.285,
(1) "contract" means all state agency
contracts and contract awards other than those covered by
AS
36.90.010;
(2) "purchase" refers to goods or services
provided to a state agency; it does not refer to goods or services provided to
an individual under a state agency program that requires a determination of the
individual's eligibility to receive the goods or services before payment is
made by the state agency;
(3)
"purchase order" means a document authorizing a seller to deliver goods or
services with payment to be made later and includes an advertising order,
delivery order, field purchase order, or state transportation
request;
(4) "seller of goods or
services" means an individual or organization that offers or transfers property
or services to a state agency under a contract of a sale or purchase
order.
(f) In
AS
37.05.285, "proper billing" means an original
invoice or certified copy of an original invoice that includes
(1) the contract number, purchasing document
reference number, an itemized description of the goods or services provided,
prices for each item or increment of service, extended prices;
(2) the seller of goods or services' valid
taxpayer identification number, if the goods or services provided are of a type
that is required to be included on a United States tax information return as
described in 26 U.S.C.
6041,
6041 A, 6042(a), 6044, 6045,
6049(a), 6050A, or 6050N (Internal Revenue Code); and
(3) any other documentation required by the
contract or purchase order.
(g) In accordance with
AS
37.05.285(a)(2), a claim
provided to a state agency for goods or services received shall not be
certified for payment until receipt of a proper billing.
Notes
Authority:AS 37.05.020
AS 37.05.285
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