Ariz. Admin. Code § R9-10-1209 - Medical Records
A. An
administrator shall ensure that:
1. A medical
record is established and maintained for each patient according to A.R.S. Title
12, Chapter 13, Article 7.1;
2. An
entry in a patient's medical record is:
a.
Recorded only by an individual authorized by a policies and procedures to make
the entry;
b. Dated, legible, and
authenticated; and
c. Not changed
to make the initial entry illegible;
3. An order is:
a. Dated when the order is entered in the
patient's medical record and includes the time of the order;
b. Authenticated by a physician, registered
nurse practitioner, or podiatrist according to policies and procedures;
and
c. If the order is a verbal
order, authenticated by the physician, registered nurse practitioner, or
podiatrist issuing the order;
4. If a rubber-stamp signature or an
electronic signature is used to authenticate an order, the individual whose
signature the rubber-stamp signature or electronic signature represents is
accountable for the use of the rubber-stamp signature or electronic
signature;
5. A patient's medical
record is available to personnel members, physicians, registered nurse
practitioners, or podiatrists authorized by policies and procedures to access
the patient's medical record;
6.
Information in a patient's medical record is disclosed to an individual not
authorized under subsection (A)(5) only with the written consent of a patient
or the patient's representative or as permitted by law; and
7. A patient's medical record is protected
from loss, damage, or unauthorized use.
B. If a home health agency maintains
patients' medical records electronically, an administrator shall ensure that:
1. Safeguards exist to prevent unauthorized
access, and
2. The date and time of
an entry in a patient's medical record is recorded by the computer's internal
clock.
C. An
administrator shall ensure that a patient's medical record contains:
8.
9. Orders;
9.
10.
Assessments;
10.
11. Care plan;
11.
12. Progress
notes;
12.
14. Documentation of meetings with the patient to
assess the home health services and supportive services provided to the
patient;
13.
15. The disposition of the patient upon
discharge;
14.
16. The discharge plan;
15.
17. Discharge
instructions and discharge summary, if applicable;
16.
18. If applicable:
17.
19. Documentation of a medication administered to the
patient that includes:
18.
20. Documentation of
tasks assigned to a home health aide or other personnel member;
19.
21.
Documentation of coordination of patient care;
20.
22. Copies of patient
summary reports sent to the patient's physician, registered nurse practitioner,
or podiatrist, as applicable; and
21.
23. Documentation of
contacts with the patient's physician, registered nurse practitioner, or
podiatrist, as applicable, by a personnel member or the patient.
1. Patient information that includes:
e.
d. Any known allergies, including medication
allergies;
a. The patient's name;
b. The patient's address and telephone
number;
c. The patient's date of
birth; and
d. The name and contact
information of the patient's representative, if applicable; and
2. The date
the patient began receiving services from the home health agency and, if
applicable, the date the patient stopped receiving services from the home
health agency;
3. The name and
telephone of the patient's physician or registered nurse
practitioner;
4. The name and
telephone number of patient's podiatrist, if applicable;
5. Documentation of general consent and, if
applicable, informed consent;
6.
Documentation of medical history and current diagnoses;
7. A copy of patient's health care directive,
if applicable;
8. If applicable,
the name and contact information of the patient's representative and:
a. If the patient is 18 years of age or older
or an emancipated minor, the document signed by the patient consenting for the
patient's representative to act on the patient's behalf; or
b. If the patient's representative;
i. Is a legal guardian, a copy of the court
order establishing guardianship; or
ii. Has a health care power of attorney
established under A.R.S. §
36-3221
or a mental health care power of attorney executed under A.R.S. §
36-3282, a
copy of the health care power of attorney or mental health care power of
attorney;
13. If applicable,
documentation of any actions taken to control the patient's sudden, intense or
out-of-control behavior to prevent harm to the patient or another
individual;
a. Laboratory reports,
b. Radiologic reports,
c. Diagnostic reports, and
d. Consultation reports;
a. The date and time
of administration;
b. The name,
strength, dosage, and route of administration;
c. For a medication administered for pain:
i. An assessment of the patient's pain before
administering the medication, and
ii. The effect of the medication
administered;
d. For a
psychotropic medication:
i. An assessment of
the patient's behavior before administering the psychotropic medication,
and
ii. The effect of the
psychotropic medication administered;
e. The identification, signature, and
professional designation of the individual administering or observing the
self-administration of the medication; and
f. Any adverse reaction a patient has to the
medication;
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.