Ariz. Admin. Code § R9-10-1908 - Medical Records
A.An
administrator shall ensure that:
1. A medical
record is established and maintained for each patient according to A.R.S. Title
12, Chapter 13, Article 7.1;
2. An
entry in a patient's medical record is:
a.
Recorded only by a personnel member authorized by policies and procedures to
make the entry;
b. Dated, legible,
and authenticated; and
c. Not
changed to make the initial entry illegible;
3. An order is:
a. Dated when the order is entered in the
patient's medical record and includes the time of the order;
b. Authenticated by a medical practitioner or
behavioral health professional according to policies and procedures;
and
c. If the order is a verbal
order, authenticated by the medical practitioner or behavioral health
professional issuing the order;
4. If a rubber-stamp signature or an
electronic signature is used to authenticate an order, the individual whose
signature the rubber-stamp signature or electronic signature represents is
accountable for the use of the rubber-stamp signature or electronic
signature;
5. A patient's medical
record is available to an individual:
a.
Authorized according to policies and procedures to access the patient's medical
record;
b. If the individual is not
authorized according to policies and procedures, with the written consent of
the patient or the patient's representative; or
c. As permitted by law; and
6. A patient's medical record is
protected from loss, damage, or unauthorized use.
B.If a counseling facility maintains
patients' medical records electronically, an administrator shall ensure that:
1. Safeguards exist to prevent unauthorized
access, and
2. The date and time of
an entry in a medical record is recorded by the computer's internal
clock.
C.An
administrator shall ensure that a patient's medical record contains:
1. Patient information that includes:
a. The patient's name and address,
and
b. The patient's date of
birth;
2. A diagnosis or
reason for counseling;
3.
Documentation of general consent and, if applicable, informed consent for
counseling by the patient or the patient's representative;
4. If applicable, the name and contact
information of the patient's representative and:
a. If the patient is 18 years of age or older
or an emancipated minor, the document signed by the patient consenting for the
patient's representative to act on the patient's behalf; or
b. If the patient's representative:
i. Has a health care power of attorney
established under A.R.S. §
36-3221
or a mental health care power of attorney executed under A.R.S. §
36-3282, a
copy of the health care power of attorney or mental health care power of
attorney; or
ii. Is a legal
guardian, a copy of the court order establishing guardianship;
5. Documentation of
medical history;
6.
Orders;
7. Assessment;
8. Interval notes;
9. Progress notes;
10. Documentation of counseling provided to
the patient;
11. The name of each
individual providing counseling;
12. Disposition of the patient upon
discharge;
13. Documentation of the
patient's follow-up instructions provided to the patient;
14. A discharge summary; and
15. If applicable, documentation of any
actions taken to control the patient's sudden, intense, or out-of-control
behavior to prevent harm to the patient or another individual.
Notes
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