Ariz. Admin. Code § R9-10-1911 - Integrated Information

A. An administrator of an affiliated outpatient treatment center may maintain the following information, required in this Article for a counseling facility for which the affiliated outpatient treatment center provides administrative support, integrated with information required in 9 A.A.C. 10, Article 10 for the outpatient treatment center:

1. Quality management plan, documented incidents, and reports required in R9-10-1904;

2. Contracted services information in R9-10-1905;

3. Orientation plan, in-service education plan, and personnel records in R9-10-1906; and

4. Medical records in R9-10-1908.

B. An administrator of an affiliated counseling facility that shares administrative support with one or more other affiliated counseling facilities may maintain the information in subsections (A)(1) through (A)(4) integrated with information maintained by the other affiliated counseling facilities.

C. If an administrator of an affiliated outpatient treatment center or an affiliated counseling facility maintains integrated information according to subsection (A) or (B), the administrator shall develop, document, and implement a method to ensure that:

1. If the quality management plan is integrated, the incidents documented, concerns identified, and changes or actions taken are identified for each facility;

2. If a person provides contracted services at more than one facility, the types of services the person provides at each facility is identified in the contract information;

3. If an orientation plan is applicable to more than one facility, the orientation a personnel member is expected to obtain for each facility is identified in the orientation plan;

4. If an in-service education plan is applicable to more than one facility, the in-service education a personnel member is expected to obtain for each facility is identified in the in-service education plan;

5. If a personnel member provides counseling at more than one facility, the following is identified in the personnel member's record:

a. The days and hours the personnel member provides counseling for each facility;

b. If the personnel member's job description is different for each facility:

i. Each job description for the personnel member, and

ii. Verification of the skills and knowledge to provide counseling according to each of the personnel member's job descriptions; and

c. If a personnel member is a behavioral health technician, documentation of the clinical oversight provided to the personnel member, based on the number and acuity of the patients to whom the personnel member provided counseling at each facility; and

6. If a patient receives counseling at more than one facility, the counseling received and any information related to the counseling received at each facility is identified in the patient's medical record.

D. An administrator of a counseling facility receiving administrative support from an affiliated outpatient treatment center or an affiliated counseling facility shall ensure that if the counseling facility:

1. Has integrated information, the integrated information is provided to the Department for review within two hours after the Department's request:

a. In a written or electronic format at the counseling facility's premises; or

b. Electronically directly to the Department.

2. No longer receives or shares administrative support that includes integrating the information in subsection (A), the information for the counseling facility required in this Article is maintained by the counseling facility and provided to the Department according to the requirements in this Article.

Notes

Ariz. Admin. Code § R9-10-1911

Adopted by exempt rulemaking at 20 A.A.R. 3535, effective 1/1/2015. Amended by final expedited rulemaking at 26 A.A.R. 3041, effective 11/3/2020.