002.00.10 Ark. Code R. § 009 - Amend existing agency procedures for conduct of Commission business through the use of committees
Committee Structure
1. Standing Committees
2. Special Committees
Standing Committees
1. Budget - oversees budgets,
revenue, capital expenditures, and financial statements and
projections.
2.
Communications & Information Technology - oversees agency needs and
strategies for effective internal and public communication, public awareness,
and media outreach initiatives.
3. Education - oversees education
outreach programs and facilities.
4. Governance - oversees governance,
legal, ethics, and audit compliance matters, including internal
audit.
5. Personnel -
oversees personnel matters.
6. Property Management - oversees the
acquisition, disposition, and maintenance of real property and equipment, as
well as the operation of Commission facilities.
a. Oil and Gas Subcommittee
7. Regulations - oversees
fish and wildlife rules, regulations, and management.
a. Enforcement Subcommittee
b. Fisheries Subcommittee
c. Waterfowl Subcommittee
d. Wildlife Subcommittee
Special Committees
Created ad hoc by decision of the Commission Chair or through majority vote by members of the Commission.
Procedures
1. Three, four, or five Commissioners shall
be appointed per committee. A majority shall constitute a quorum (e.g., 2 for
3-member committee; 3 for 5-member committee).
2. The Commission Chair shall annually name
the chair and members of each committee.
3. The Commission Chair shall make
assignments of matters to individual committees, including "standing
assignments."
4. The Commission
Chair may serve in full capacity on any committee, and also may serve in an
ex-officio capacity on any or all committees. If serving in an ex-officio
capacity, the Commission Chair shall only vote in order to break
ties.
5. No matter shall be
considered by the Commission unless it receives a "do pass" vote from the
responsible committee. A Committee "do pass" recommendation is advisory in
nature only and remains subject to a vote of the Commission at a regular or
special Commission meeting. This rule may be suspended upon a 2/3 vote of the
Commission.
6. Standing committees
have initial responsibility for reviewing and approving agency division budgets
for their substantive areas.
7. The
Committee Chair shall call all committee meetings. If the Chair declines or
fails to call a meeting within a reasonable time period after receiving a
request from a member, any two or more members may combine to call a meeting.
The Commission Secretary shall arrange with staff to notify media and provide
agendas of all committee meeting times and locations.
8. Each committee shall have at least one
staff liaison designated by the Committee Chair. The staff liaison and other
appropriate staff will attend committee meetings, and the staff liaison shall
be responsible for preparing minutes of each meeting and promptly submitting
the minutes to the Committee Chair for approval and then to the Commission
Secretary for recording.
9.
Committee meetings may be held by teleconference. Calls will be set up by staff
and originate from the Little Rock Building. It is not necessary, but it is
desirable for a Commissioner to be present in Little Rock, if
possible.
10. Most committee
meetings will be held on Wednesday morning before the Thursday Commission
Meeting. Committee meetings may be held simultaneously in different Commission
rooms, if needed. Committee meetings will also occur on other days as
needed.
11. Anytime the Committee
Chair can not be present, he will designate a current committee member to serve
as acting chair in his absence.
12.
All committee meeting agendas will be set by the Committee Chair after
consultation with staff and the other committee members. The setting of the
agenda falls under the discretion of the Chair, who ordinarily may (or may not)
add an item upon request of a single member. However, two or more members may
combine, as a matter of right, to require that an item be added to the
agenda.
13. Each Committee Chair
shall give a report to the full Commission at its next monthly Commission
meeting on any action taken by the respective committee.
Notes
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