Cal. Code Regs. Tit. 11, § 4144 - Record Keeping

(a) All licensees/permittees shall maintain records of inventory, acquisitions, dispositions and manufacture of dangerous weapons.

(1) All licensees/permittees shall maintain current records of inventory, acquisitions, dispositions and manufacture which shall contain a description of each dangerous weapon that identifies it uniquely including all identification marks, numbers/letters, and/or serial numbers (for firearms, the record shall contain the make, model, serial number, and caliber). The current records of inventory, acquisitions, dispositions, and manufacture shall be maintained on forms BOF 041 (Rev. 12/2019), 042 (Rev. 12/2019), 043 (Rev. 12/2019), and 044 (Rev. 12/2019), or a computer generated printout of the same format as the forms listed above.

(2) All licensees/permittees shall submit to the DOJ an annual report of inventory, acquisitions, dispositions and manufacture of dangerous weapons with every annual license/permit renewal application submission. The annual report shall be submitted on forms BOF 041 (Rev. 12/2019), 042 (Rev. 12/2019), 043 (Rev. 12/2019), and 044 (Rev. 12/2019), or a computer generated printout of the same format as the forms listed above. The annual report shall be continuous from the prior year's renewal application annual report, the annual report shall present all dangerous weapons possessed by the licensee/permittee at any time during the reporting permit term, and the annual report shall denote all acquisitions, dispositions, manufactured weapons, weapons that have been lost or stolen, and weapons the licensee/permittee continues or continued to possess from the prior permit term.

(A) The annual report shall contain a description of each dangerous weapon as prescribed in paragraph (1) of this subdivision.

(B) The annual report shall identify the date of all transactions, type of transaction (acquisition, disposition, manufacture, loss or theft), the full name, address and, if applicable, the Federal Firearms License (FFL) number and/or California Dangerous Weapons License/Permit number(s), or other authorization of all parties to the transaction.

(b) Licensees/permittees authorized to demonstrate and sell dangerous weapons shall maintain records of dangerous weapons sales demonstrations.

(1) Licensees/permittees authorized to demonstrate and sell dangerous weapons shall maintain current records of all sales demonstrations performed during the term year on form BOF 025 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 025 (Rev. 12/2019). For each demonstration conducted, the records shall include the date, time, place, agency's name, and agency's contact name(s) and rank(s). Records shall also include a description of each dangerous weapon demonstrated as prescribed in subdivision (a)(1) of this section.

(2) Licensees/permittees authorized to demonstrate and sell dangerous weapons shall submit to the DOJ an annual report of all sales demonstrations performed with every annual license/permit renewal application submission.

(A) The annual report shall be submitted on form BOF 025 (Rev. 12/2019) or a computer generated printout of the same format as form BOF 025 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall present the date, time, place, agency's name, and agency's contact name(s) and rank(s). Records shall also include a description of the dangerous weapon(s) demonstrated as prescribed by subdivision (a)(1) of this section.

(B) Licensees/permittees authorized to demonstrate and sell dangerous weapons who have not conducted any sales or demonstrations during the term year shall submit to the DOJ documents demonstrating an effort to sell or demonstrate dangerous weapons. Such documents may include, but are not limited to, business correspondence and bid proposals which show any reasonable effort to sell dangerous weapons, and any rationale why the DOJ should not deny the renewal of the permit pursuant to section 4152, subdivision (a)(4) of these regulations.

(c) Permittees authorized to conduct training and/or research & development shall maintain records of training and/or research & development activities involving dangerous weapons.

(1) Permittees authorized to conduct training and/or research & development shall maintain current records of training and/or research & development activities involving dangerous weapons on form BOF 024 (Rev. 12/2019). For each activity, the records shall include the date(s), location, supervising permittee name and permit number, a description of the dangerous weapon(s) used as prescribed by subdivision (a)(1) of this section, and the pertinent contract number of the contracting governmental agency or subcontractor for whom the training and/or research & development activity is conducted.

(2) Permittees authorized to conduct training and/or research & development shall submit to the DOJ an annual report of all training and/or research & development activities involving dangerous weapons.

(A) The annual report shall be submitted on form BOF 024 (Rev. 12/2019) or a computer generated printout of the same format as form BOF 024 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall present the date(s), location, supervising permittee name and permit number, a description of the dangerous weapon(s) used as prescribed by subdivision (a)(1) of this section, and the pertinent contract number of the contracting governmental agency, or subcontractor, for whom the training and/or research & development activity is conducted.

(B) Permittees authorized to conduct training and/or research & development who have not conducted any training and/or research & development activities during the term year shall submit to the DOJ a detailed explanation why such activities were not performed and provide any rationale why the DOJ should not deny the renewal of the permit pursuant to section 4152, subdivision (a)(4) of these regulations.

(d) Permittees authorized to use dangerous weapons in commercial motion picture, television production, or other commercial entertainment events shall maintain records of those activities.

(1) Permittees authorized to use dangerous weapons in commercial motion picture, television production, or other commercial entertainment events shall maintain records of those activities on form BOF 048 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 048 (Rev. 12/2019). For each activity, the records shall include the date(s), location, production company name and contact person, and a description of the dangerous weapon(s) used as prescribed by subdivision (a)(1) of this section.

(2) Permittees authorized to use dangerous weapons in commercial motion picture, television production, or other commercial entertainment events shall provide an annual report of all commercial motion picture, television production, or other commercial entertainment event activities provided.

(A) The annual report shall be submitted on form BOF 048 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 048 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall present the date(s), location, production company name and contact person, a description of the dangerous weapon(s) used as prescribed by subdivision (a)(1) of this section.

(B) Permittees authorized to use dangerous weapons in commercial motion picture, television production, or other commercial entertainment events who have not provided these services during the term year shall submit to the DOJ a detailed explanation why such activities were not performed and provide rationale why the DOJ should not deny the renewal of the permit pursuant to section 4152, subdivision (a)(4) of these regulations.

(e) Permittees authorized to collect destructive devices shall provide a signed statement that the weapon(s) or ordnance were not fired or discharged. Permittees authorized to publicly display their destructive device inventory shall maintain records of when their collection was put on display.

(1) All permittees authorized to collect destructive devices shall provide a signed statement certifying that the weapon(s) or ordnance have not been fired or discharged on form BOF 026 (Rev. 12/2019).

(2) Permittees authorized to collect destructive devices shall maintain current records of any public displays during the term year on form BOF 026 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 026 (Rev. 12/2019). For each display, the records shall identify the time, place and purpose of the display.

(3) Permittees authorized to collect destructive devices shall submit to the DOJ an annual report of any public displays.

(A) The annual report shall be submitted on form BOF 026 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 026 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall present the time, place, device(s) displayed, and purpose of each display. Destructive devices used shall be described as prescribed by subdivision (a)(1) of this section.

(B) Permittees authorized to collect destructive devices, who have disposed of their collection, shall submit to the DOJ a detailed explanation why the collection was dissolved. Permittees with no collection shall provide any rationale why the DOJ should not deny the renewal of the permit pursuant to section 4152, subdivision (a)(4) of these regulations.

(f) Permittees authorized to conduct repair and maintenance of dangerous weapons shall maintain records of repair and maintenance services provided.

(1) Permittees authorized to repair and maintain dangerous weapons shall maintain current records of those services on form BOF 027 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 027 (Rev. 12/2019). For each service performed, the record shall include the date of service, the service provided, the person to whom the service was provided, and a description of the dangerous weapon as prescribed by subdivision (a)(1) of this section.

(2) Permittees authorized to repair and maintain dangerous weapons shall submit to the DOJ an annual report of all services provided.

(A) The annual report shall be submitted on form BOF 027 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 027 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall include the date of service, the service provided, the person to whom the service was provided, and a description of the weapon.

(B) Permittees authorized to repair and maintain dangerous weapons who have not conducted any repairs or maintenance during the term year shall submit to the DOJ any rationale why the DOJ should not deny the renewal of the permit pursuant to section 4152, subdivision (a)(4) of these regulations.

(g) Military personnel permitted to use personal assault weapons in military sanctioned activities shall maintain records of those activities.

(1) Permittees authorized to use personal assault weapons in military sanctioned activities shall maintain records of those activities on form BOF 047 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 047 (Rev. 12/2019). For each permitted activity, the records shall include the date, location, type of activity and the weapons used. Records shall include a description of the weapon as prescribed by subdivision (a)(1) of this section.

(2) Permittees authorized to use personal assault weapons in military sanctioned activities shall submit to the DOJ an annual report of all services provided.

(A) The annual report shall be submitted on form BOF 047 (Rev. 12/2019), or a computer generated printout of the same format as form BOF 047 (Rev. 12/2019). The annual report shall be continuous from the prior year's renewal application annual report. The annual report shall include the date, location, type of activity, and a description of the weapons used.

(B) Military personnel permitted to use personal assault weapons in military sanctioned activities, who have not conducted any permitted activities, must provide a letter signed by the permittee's Base Commander from the permittee's employing agency stating that such a need still exists.

(h) All records described in this section shall be made available by the licensee/permittee to any peace officer or other persons designated by the Attorney General upon request.

Notes

Cal. Code Regs. Tit. 11, § 4144

1. Change without regulatory effect renumbering section 975.2 to section 4144, including amendment of subsections (c) and (d), filed 6-28-2006 pursuant to section 100, title 1, California Code of Regulations (Register 2006, No. 26).
2. Change without regulatory effect amending section heading, section and NOTE filed 12-27-2011 pursuant to section 100, title 1, California Code of Regulations (Register 2011, No. 52).
3. Change without regulatory effect adopting new article 7 heading, renumbering former section 4144 to section 4151 and renumbering former section 4130 to section 4144 filed 1-28-2021 pursuant to section 100, title 1, California Code of Regulations (Register 2021, No. 5).

Note: Authority cited: Sections 18900, 18905, 18910, 31000, 32650, 32700, 32715, 33300 and 33310, Penal Code. Reference: Sections 18900, 18905, 18910, 31000, 32650, 32700, 32715, 33300 and 33310, Penal Code.

1. Change without regulatory effect renumbering section 975.2 to section 4144, including amendment of subsections (c) and (d), filed 6-28-2006 pursuant to section 100, title 1, California Code of Regulations (Register 2006, No. 26).
2. Change without regulatory effect amending section heading, section and Note filed 12-27-2011 pursuant to section 100, title 1, California Code of Regulations (Register 2011, No. 52).
3. Change without regulatory effect adopting new article 7 heading, renumbering former section 4144 to section 4151 and renumbering former section 4130 to section 4144 filed 1-28-2021 pursuant to section 100, title 1, California Code of Regulations (Register 2021, No. 5).