Cal. Code Regs. Tit. 16, § 109 - Filing of Applications

(a) Definitions:

(1) A "new candidate" shall mean a candidate who is submitting his or her first application to the Board for eligibility evaluation for the Architect Registration Examination (ARE) or one who had previously submitted an application but had been determined by the Board to be ineligible.

(2) An "inactive candidate" shall mean a candidate who (A) has not taken an examination as a candidate of the Board for five or more years, or (B) has been determined by the Board to be eligible but who has not taken any examination since the Board's determination and five or more years have passed.

(3) "Active in the examination process" shall mean that there has not been a period of five or more years since (A) the candidate last took an examination as a candidate of the Board, or (B) the candidate has been determined by the Board to be eligible.

(4) A "re-examinee" shall mean a candidate who has previously been determined by the Board to be eligible for the ARE and who is active in the examination process as a candidate of the Board.

(b) Application Process:

(1) Effective July 1, 2008, a new or inactive candidate applying to the Board for eligibility for the ARE shall prior to eligibility for the examination enroll in the Intern Development Program (IDP) by establishing a Council Record with the National Council of Architectural Registration Boards (NCARB).

The requirement to establish an NCARB Council Record does not apply to a candidate who was determined by the Board to be eligible on or before June 30, 2008 and who is active in the examination process.

(2) A new or inactive candidate applying to the Board for eligibility evaluation for the ARE shall prior to licensure complete the IDP of the NCARB, as defined in the most recent edition of NCARB's Intern Development Program Guidelines (currently the July 2015 edition), or the Internship in Architecture Program (IAP) of Canada (currently the January 2012 edition). Both documents referred to in the preceding sentence are hereby incorporated by reference.

The IDP/IAP requirement does not apply to a candidate who (A) was determined by the Board to be eligible on or before December 31, 2004, and who is active in the examination process; or (B) has completed all of the necessary education equivalents prior to January 1, 2005, who has submitted a completed application for eligibility evaluation to the Board that is postmarked on or before December 31, 2004, and who has been determined by the Board to be eligible.

(3) A new or inactive candidate shall submit an Application for Eligibility Evaluation, 19C-1 (rev. 3/2015), as provided by the Board and certified under penalty of perjury, and accompanied by such supporting documents required herein. Such supporting documents may include the candidate's current and valid IDP file transmitted by NCARB or current and valid verification of completion of the requirements of Canada's IAP, certified original transcripts sent directly to the Board by the college or university, Employment Verification Form(s), 19C-12 (9/2006), and, if appropriate, proper foreign education evaluations and self-employment documentation. Applications for Eligibility Evaluation shall be accepted on a continuous basis throughout the year. For a candidate applying for eligibility for the ARE, the eligibility review fee specified in Section 144(a) shall be required.

(4) A new or inactive candidate receiving notification that he or she is ineligible based on insufficient education and/or employment verification as evaluated by the Board and/or failure to enroll in IDP by establishing an NCARB Council Record shall submit such additional education and/or employment verification and/or verification of enrollment in IDP.

(5) Upon the Board's determination of a candidate's eligibility for the ARE based upon the Board's education requirements and evidence of the candidate's enrollment in IDP, the Board shall transmit the candidate's eligibility information to NCARB or its authorized representative for entry into NCARB's database. For a candidate whose application is submitted on or after July 1, 1999 and who has been determined to be eligible, such eligibility shall be retained while the candidate is active in the examination process.

(6) As a candidate acquires additional work experience, it is the candidate's responsibility to ensure that the employer(s) complete Employment Verification Forms covering the work experience gained with that employer and that the forms are submitted to the Board.

(7) A new or inactive candidate who is a licensed architect in a qualifying foreign country, as defined in Section 117(c)(2), shall prior to licensure (A) complete IDP, or IAP, as referenced in subdivision (b)(2); or (B) submit to the Board 1. proof of licensure in the qualifying foreign country, 2. an Employment Verification Form on his or her own behalf documenting five years of practice of architecture as a licensed architect in the qualifying foreign country, 3. an Employment Verification Form documenting at least one year of experience under the direct supervision of an architect licensed in a United States jurisdiction granted at 100% credit or at least two years of experience under the direct supervision of an architect(s) registered in a Canadian province granted at 50% credit, and 4. documentation of five years of education equivalents. Both documents referred to in subdivision (b)(7)(A) are hereby incorporated by reference.

(8) Effective January 1, 2005, a new or inactive candidate who is a licensed architect in a non-qualifying foreign country and one who is a licensed architect in a qualifying foreign country but who does not submit all of the items prescribed in subdivision (b)(7) shall apply as a new candidate and meet the requirements prescribed in subdivisions (b)(1) and b(2) of this section.

(c) Effective July 1, 1999, a re-examinee applying for eligibility for the ARE shall submit a Test Application Form, 19C-11 (3/2006), and accompanied by the eligibility review fee specified in Section 144(a). Upon determination that the candidate is eligible, the Board shall transmit the candidate's eligibility information to NCARB or its authorized representative for entry into NCARB's database. For a candidate whose application is submitted on or after July 1, 1999 and who has been determined to be eligible, such eligibility shall be retained while the candidate is active in the examination process. Test Application Forms shall be accepted on a continuous basis throughout the year.

(d) A candidate who had a valid eligibility on file with the Board on or before June 30, 2008 may schedule with NCARB or its authorized representative to take one or more division(s) of the ARE without first enrolling in IDP.

(e) A candidate who did not have a valid eligibility on file with the Board on or before June 30, 2008 may only schedule with NCARB or its authorized representative to take one more division(s) of the ARE after first enrolling in IDP by establishing an NCARB Council Record.

(f) The Board shall retain the file of a candidate who is active in the examination process as a candidate of the Board. The Board may purge the candidate file of an inactive candidate. An inactive candidate who wishes to reapply to the Board shall be required to apply in accordance with this section by submitting the required documents to allow the Board to determine the candidate's current eligibility. For a candidate applying for the ARE, the eligibility review fee specified in Section 144(a) shall be required.

The Board shall retain for a two-year period, transcripts, Employment Verification Forms, and other supporting documents received from individuals who have not submitted an Application for Eligibility Evaluation. Thereafter, the Board may purge these documents.

Notes

Cal. Code Regs. Tit. 16, § 109

1. Amendment filed 9-1-77; effective thirtieth day thereafter (Register 77, No. 36). For prior history, see Register 73, No. 10.
2. Amendment filed 7-16-79; effective thirtieth day thereafter (Register 79, No. 29).
3. Amendment filed 2-24-83; effective upon filing pursuant to Government Code section 11346.2(d) (Register 83, No. 9).
4. Amendment of subsections (b) and (c) filed 10-17-86; effective upon filing pursuant to Government Code section 11346.2(d) (Register 86, No. 42).
5. Amendment of subsection (b) filed 6-10-88; operative 7-10-88 (Register 88, No. 25).
6. Amendment of subsections (b) and (c) filed 12-4-89; operative 12-4-89 pursuant to Government Code section 11346.2(d) Register 89, No. 49).
7. Amendment filed 3-7-90; operative 3-7-90 (Register 90, No. 12).
8. Change without regulatory effect amending subsection (c) filed 8-30-90 pursuant to section 100, title 1, California Code of Regulations; operative 9-29-90 (Register 90, No. 42).
9. Change without regulatory effect amending subsections (c)(1), (c)(2) and (c)(4) filed 7-10-91 pursuant to section 100, title 1, California Code of Regulations (Register 91, No. 43).
10. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 6-10-92 pursuant to section 100, title 1, California Code of Regulations (Register 92, No. 24).
11. Change without regulatory effect amending subsections (c)(1) and (3) filed 2-22-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 9).
12. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 5-7-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 19).
13. Change without regulatory effect amending subsections (c)(1) and (c)(3) filed 8-23-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 35).
14. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 2-15-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 7).
15. Change without regulatory effect amending subsection (c)(4) filed 7-7-94 pursuant to section 100, title 1, California Code of Regulations (Register 94, No. 27).
16. Change without regulatory effect amending subsections (c)(1) and (3) filed 11-14-94 pursuant to section 100, title 1, California Code of Regulations (Register 94, No. 46).
17. Change without regulatory effect repealing subsection (b), subsection relettering, and amending subsections (b)(1)-(2) and (b)(4) filed 3-9-95 pursuant to section 100, title 1, California Code of Regulations (Register 95, No. 10).
18. Change without regulatory effect amending subsections (b)(1)-(2) and (b)(3) filed 12-18-95 pursuant to section 100, title 1, California Code of Regulations (Register 95, No. 51).
19. Amendment filed 10-16-96; operative 10-16-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 42).
20. Amendment filed 2-25-99; operative 2-25-99 pursuant to Government Code section 11343.4(d) (Register 99, No. 9).
21. Change without regulatory effect amending subsections (a)(1) and (b) filed 1-7-2000 pursuant to section 100, title 1, California Code of Regulations (Register 2000, No. 1).
22. Amendment filed 1-15-2003; operative 2-14-2003 (Register 2003, No. 3).
23. Change without regulatory effect amending subsection (b)(1) filed 4-14-2003 pursuant to section 100, title 1, California Code of Regulations (Register 2003, No. 16).
24. Change without regulatory effect amending subsections (b)(1) and (c) filed 8-26-2003 pursuant to section 100, title 1, California Code of Regulations (Register 2003, No. 35).
25. Amendment filed 7-16-2004; operative 7-16-2004 pursuant to Government Code section 11343.4 (Register 2004, No. 29).
26. Amendment of subsections (b)(1) and (b)(6) filed 7-22-2005; operative 8-21-2005 (Register 2005, No. 29).
27. Change without regulatory effect amending subsections (b)(1)-(2), (b)(6), (c) and (d) filed 10-31-2006 pursuant to section 100, title 1, California Code of Regulations (Register 2006, No. 44).
28. New subsection (b)(1), subsection renumbering, amendment of newly designated subsections (b)(2) and (b)(4)-(8) and subsections (c)-(d), new subsection (e), subsection relettering and amendment of newly designated subsection (f) filed 6-26-2008; operative 7-1-2008 pursuant to Government Code section 11343.4 (Register 2008, No. 26).
29. Change without regulatory effect amending subsections (b)(2) and (b)(7) filed 9-29-2010 pursuant to section 100, title 1, California Code of Regulations (Register 2010, No. 40).
30. Repealer of subsections (b)(2), (b)(7) and (b)(8) pursuant to final paragraph 1-1-2011 (Register 2011, No. 38).
31. New subsections (b)(2), (b)(7) and (b)(8), repealer of final paragraph and amendment of NOTE filed 9-22-2011; operative 10-22-2011 (Register 2011, No. 38).
32. Amendment of subsections (b)(2) and (b)(7) filed 1-11-2012; operative 2-10-2012 (Register 2012, No. 2).
33. Amendment of subsections (b)(2)-(b)(3) and (b)(7) filed 3-29-2012; operative 3-29-2012 pursuant to Government Code section 11343.4 (Register 2012, No. 13).
34. Amendment of subsection (b)(2) filed 10-9-2013; operative 1-1-2014 (Register 2013, No. 41).
35. Amendment of subsection (b)(2) filed 12-17-2014; operative 4-1-2015 (Register 2014, No. 51).
36. Amendment of subsection (b)(2) filed 8-6-2015; operative 10-1-2015 (Register 2015, No. 32).
37. Amendment of subsection (b)(2) filed 11-23-2015; operative 1-1-2016 (Register 2015, No. 48).
38. Amendment of subsection (b)(3) and amendment of NOTE filed 2-23-2016; operative 4-1-2016 (Register 2016, No. 9).
39. Amendment of subsection (b)(2) filed 6-16-2016; operative 10-1-2016 (Register 2016, No. 25).

Note: Authority cited: Sections 115.4, 5526 and 5552.5, Business and Professions Code. Reference: Sections 115.4, 5550 and 5552.5, Business and Professions Code.

1. Amendment filed 9-1-77; effective thirtieth day thereafter (Register 77, No. 36). For prior history, see Register 73, No. 10.
2. Amendment filed 7-16-79; effective thirtieth day thereafter (Register 79, No. 29).
3. Amendment filed 2-24-83; effective upon filing pursuant to Government Code section 11346.2(d) (Register 83, No. 9).
4. Amendment of subsections (b) and (c) filed 10-17-86; effective upon filing pursuant to Government Code section 11346.2(d) (Register 86, No. 42).
5. Amendment of subsection (b) filed 6-10-88; operative 7-10-88 (Register 88, No. 25).
6. Amendment of subsections (b) and (c) filed 12-4-89; operative 12-4-89 pursuant to Government Code section 11346.2(d) Register 89, No. 49).
7. Amendment filed 3-7-90; operative 3-7-90 (Register 90, No. 12).
8. Change without regulatory effect amending subsection (c) filed 8-30-90 pursuant to section 100, title 1, California Code of Regulations; operative 9-29-90 (Register 90, No. 42).
9. Change without regulatory effect amending subsections (c)(1), (c)(2) and (c)(4) filed 7-10-91 pursuant to section 100, title 1, California Code of Regulations (Register 91, No. 43).
10. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 6-10-92 pursuant to section 100, title 1, California Code of Regulations (Register 92, No. 24).
11. Change without regulatory effect amending subsections (c)(1) and (3) filed 2-22-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 9).
12. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 5-7-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 19).
13. Change without regulatory effect amending subsections (c)(1) and (c)(3) filed 8-23-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 35).
14. Change without regulatory effect amending subsections (c)(2) and (c)(4) filed 2-15-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 7).
15. Change without regulatory effect amending subsection (c)(4) filed 7-7-94 pursuant to section 100, title 1, California Code of Regulations (Register 94, No. 27).
16. Change without regulatory effect amending subsections (c)(1) and (3) filed 11-14-94 pursuant to section 100, title 1, California Code of Regulations (Register 94, No. 46).
17. Change without regulatory effect repealing subsection (b), subsection relettering, and amending subsections (b)(1)-(2) and (b)(4) filed 3-9-95 pursuant to section 100, title 1, California Code of Regulations (Register 95, No. 10).
18. Change without regulatory effect amending subsections (b)(1)-(2) and (b)(3) filed 12-18-95 pursuant to section 100, title 1, California Code of Regulations (Register 95, No. 51).
19. Amendment filed 10-16-96; operative 10-16-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 42).
20. Amendment filed 2-25-99; operative 2-25-99 pursuant to Government Code section 11343.4(d) (Register 99, No. 9).
21. Change without regulatory effect amending subsections (a)(1) and (b) filed 1-7-2000 pursuant to section 100, title 1, California Code of Regulations (Register 2000, No. 1).
22. Amendment filed 1-15-2003; operative 2-14-2003 (Register 2003, No. 3).
23. Change without regulatory effect amending subsection (b)(1) filed 4-14-2003 pursuant to section 100, title 1, California Code of Regulations (Register 2003, No. 16).
24. Change without regulatory effect amending subsections (b)(1) and (c) filed 8-26-2003 pursuant to section 100, title 1, California Code of Regulations (Register 2003, No. 35).
25. Amendment filed 7-16-2004; operative 7-16-2004 pursuant to Government Code section 11343.4 (Register 2004, No. 29).
26. Amendment of subsections (b)(1) and (b)(6) filed 7-22-2005; operative 8-21-2005 (Register 2005, No. 29).
27. Change without regulatory effect amending subsections (b)(1)-(2), (b)(6), (c) and (d) filed 10-31-2006 pursuant to section 100, title 1, California Code of Regulations (Register 2006, No. 44).
28. New subsection (b)(1), subsection renumbering, amendment of newly designated subsections (b)(2) and (b)(4)-(8) and subsections (c)-(d), new subsection (e), subsection relettering and amendment of newly designated subsection (f) filed 6-26-2008; operative 7-1-2008 pursuant to Government Code section 11343.4 (Register 2008, No. 26).
29. Change without regulatory effect amending subsections (b)(2) and (b)(7) filed 9-29-2010 pursuant to section 100, title 1, California Code of Regulations (Register 2010, No. 40).
30. Repealer of subsections (b)(2), (b)(7) and (b)(8) pursuant to final paragraph 1-1-2011 (Register 2011, No. 38).
31. New subsections (b)(2), (b)(7) and (b)(8), repealer of final paragraph and amendment of Note filed 9-22-2011; operative 10-22-2011 (Register 2011, No. 38).
32. Amendment of subsections (b)(2) and (b)(7) filed 1-11-2012; operative 2-10-2012 (Register 2012, No. 2).
33. Amendment of subsections (b)(2)-(b)(3) and (b)(7) filed 3-29-2012; operative 3-29-2012 pursuant to Government Code section 11343.4 (Register 2012, No. 13).
34. Amendment of subsection (b)(2) filed 10-9-2013; operative 1-1-2014 (Register 2013, No. 41).
35. Amendment of subsection (b)(2) filed 12-17-2014; operative 4/1/2015 (Register 2014, No. 51).
36. Amendment of subsection (b)(2) filed 8-6-2015; operative 10/1/2015 (Register 2015, No. 32).
37. Amendment of subsection (b)(2) filed 11-23-2015; operative 1-1-2016 (Register 2015, No. 48).
38. Amendment of subsection (b)(3) and amendment of Note filed 2-23-2016; operative 4/1/2016 (Register 2016, No. 9).
39. Amendment of subsection (b)(2) filed 6-16-2016; operative 10/1/2016 (Register 2016, No. 25).