Cal. Code Regs. Tit. 17, § 54332 - Regional Center Files

(a) The vendoring regional center shall maintain a file for each vendor which includes copies of:

(1) The vendor application as described in Section 54310(a) of these regulations;

(2) Any required certificate, credential, license, degree, permit or registration;

(3) Statement of current vendor status;

(4) The regional center approval letter;

(5) The program design or service design as described in Sections 56712, 56762 and 56780 of these regulations, if applicable;

(6) The staff qualifications and duty statements as described in Sections 56722, 56724, 56752, 56754, 56770, 56790 and 56792 of these regulations, if applicable;

(7) Notification of established rate and all documentation submitted pursuant to Sections 57422, 57433 through 57439, 58020, and 58033 through 58039 of these regulations, for a rate determination, if applicable;

(8) The signed Home and Community Based Services Provider Agreement, (6/99) if applicable.

(9) Agreements negotiated pursuant to Section 57300(d) or (e), if applicable;

(10) Service contracts negotiated pursuant to Section 57540, if applicable;

(11) Agreements negotiated pursuant to Section 58140, if applicable.

(b) Regional centers shall review, at least biennially or sooner upon notification by the Department of Developmental Services, Department of Health Care Services, or any governing licensing or certification board or entity, all vendor files maintained by the regional center to determine that:

(1) The information required for vendorization is current, completed and accurate;

(2) At least one consumer has been provided services by the vendor within the last 24 months;

(3) The service currently provided by the vendor is the same service approved for vendorization;

(4) Vendors meet the minimum program standards as specified in Sections 56710 through 56802 of these regulations, if applicable;

(5) The vendor has signed the Home and Community Based Services Provider Agreement (6/99), if applicable; and

(6) The vendor is not in violation of the requirement stated in Section 54314(a)(7).

(c) If, after a review of the vendor files, the vendoring regional center determines that the vendored service has not been provided to any consumer within the last 24 months, the vendoring regional center shall:

(1) Send the vendor a written notice stating that vendorization will be terminated in 30 days unless the vendoring regional center receives notification from the vendor expressing an interest to continue as a vendor; and

(2) Make the changes to the statewide vendor panel required by Section 54334(d) of these regulations if the vendor does not respond in accordance with (c)(1) above.

Notes

Cal. Code Regs. Tit. 17, § 54332

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including repealer of subsection (a) and subsection relettering and amendments transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Amendment of subsections (a)(8) and (b)(5) filed 4-22-94; operative 4-22-94. Submitted to OAL for printing only (Register 94, No. 16).
8. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
9. Change without regulatory effect amending subsections (b)(2) and (c) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).
10. Amendment of subsection (a)(9) filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).
11. Amendment of subsections (a)(8) and (b)(5) and amendment of NOTE filed 8-27-2004 as an emergency; operative 8-27-2004 (Register 2004, No. 35). A Certificate of Compliance must be transmitted to OAL by 12-27-2004 or emergency language will be repealed by operation of law on the following day.
12. Amendment of subsections (a)(8) and (b)(5) and amendment of NOTE refiled 12-22-2004 as an emergency; operative 12-22-2004 (Register 2004, No. 52). A Certificate of Compliance must be transmitted to OAL by 4-21-2005 or emergency language will be repealed by operation of law on the following day.
13. Certificate of Compliance as to 12-22-2004 order transmitted to OAL 4-19-2005 and filed 5-18-2005 (Register 2005, No. 20).
14. Amendment of subsections (b), (b)(1) and (b)(3)-(5), new subsection (b)(6) and amendment of NOTE filed 12-27-2011 as a deemed emergency pursuant to Welfare and Institutions Code section 4648.12; operative 12-27-2011 (Register 2011, No. 52). A Certificate of Compliance must be transmitted to OAL within 18 months or emergency language will be repealed by operation of law on the following day.
15. Certificate of Compliance as to 12-27-2011 order, including nonsubstantive amendment of subsection (b), transmitted to OAL 2-15-2013 and filed 4-2-2013 (Register 2013, No. 14).

Note: Authority cited: Chapter 157, Statutes of 2003; Sections 4405, 4648(a) and 4648.12(c)(1)(A), Welfare and Institutions Code; and Section 11152, Government Code. Reference: Sections 4631, 4648(a), 4648.12, 4691 and 4791, Welfare and Institutions Code; and Title 42, Code of Federal Regulations, Sections 455.104, 455.105 and 455.106.

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including repealer of subsection (a) and subsection relettering and amendments transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Amendment of subsections (a)(8) and (b)(5) filed 4-22-94; operative 4-22-94. Submitted to OAL for printing only (Register 94, No. 16).
8. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
9. Change without regulatory effect amending subsections (b)(2) and (c) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).
10. Amendment of subsection (a)(9) filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).
11. Amendment of subsections (a)(8) and (b)(5) and amendment of Note filed 8-27-2004 as an emergency; operative 8-27-2004 (Register 2004, No. 35). A Certificate of Compliance must be transmitted to OAL by 12-27-2004 or emergency language will be repealed by operation of law on the following day.
12. Amendment of subsections (a)(8) and (b)(5) and amendment of Note refiled 12-22-2004 as an emergency; operative 12-22-2004 (Register 2004, No. 52). A Certificate of Compliance must be transmitted to OAL by 4-21-2005 or emergency language will be repealed by operation of law on the following day.
13. Certificate of Compliance as to 12-22-2004 order transmitted to OAL 4-19-2005 and filed 5-18-2005 (Register 2005, No. 20).
14. Amendment of subsections (b), (b)(1) and (b)(3)-(5), new subsection (b)(6) and amendment of Note filed 12-27-2011 as a deemed emergency pursuant to Welfare and Institutions Code section 4648.12; operative 12-27-2011 (Register 2011, No. 52). A Certificate of Compliance must be transmitted to OAL within 18 months or emergency language will be repealed by operation of law on the following day.
15. Certificate of Compliance as to 12-27-2011 order, including nonsubstantive amendment of subsection (b), transmitted to OAL 2-15-2013 and filed 4-2-2013 (Register 2013, No. 14).