Cal. Code Regs. Tit. 17, § 56728 - Program Records

(a) A vendor shall develop the following records and maintain them at its business office:

(1) The program design as required in Section 56712(a) of these regulations and changes made to the program design;

(2) Employee time sheets specifying each employee's shift hours;

(3) Employee payroll records;

(4) Consumer attendance, maintained daily, indicating the date of service;

(5) Documentation of all training attended by each employee;

(6) All records used by the vendor in completing the DS 1897 (12/92) submitted to the Department for a rate determination pursuant to Sections 57430 through 57534 of these regulations;

(7) All written approvals from regional centers or the Department required by these regulations;

(8) The program evaluation required by Section 56732 of these regulations; and

(9) The written description of the vendor's organizational structure as specified in Section 54326(b) of these regulations.

(b) Records required pursuant to (a)(2) through (a)(7) above shall be retained for five years from the date of origination or until audit adjustments have been resolved, whichever is longer.

(c) Current copies of the records required pursuant to (a)(1), (8), and (9) above shall be maintained.

Notes

Cal. Code Regs. Tit. 17, § 56728

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment of subsection (a)(6) and NOTE filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment of subsection (a)(6) and NOTE refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including amendment of subsection (a)(6) transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
8. Change without regulatory effect amending subsection (a)(4) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).

Note: Authority cited: Chapter 722, Statutes of 1992, Section 147; and Sections 4648, 4691 and 4791(i), Welfare and Institutions Code. Reference: Sections 4648, 4648.1, 4691 and 4791, Welfare and Institutions Code.

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment of subsection (a)(6) and Note filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment of subsection (a)(6) and Note refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including amendment of subsection (a)(6) transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
8. Change without regulatory effect amending subsection (a)(4) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).