Cal. Code Regs. Tit. 17, § 58512 - Record Retention

(a) The regional center shall retain, for three years after the termination of each contract for transportation service, a copy of the following documentation, as applicable:

(1) The executed contract, if a written contract is required;

(2) The RFP;

(3) Each opened bid;

(4) Documentation indicating the:

(A) Number of bids received;

(B) Number of bids that meet the format and bid submission requirements specified in the RFP;

(C) Number of bids that meet the criteria specified in Section 58533(a)(4) and (5);

(D) Names of bidders, and vendor identification number, if any;

(5) Each completed evaluation form and supporting documentation used during the bid evaluation process;

(6) Name and vendor identification number of selected bidder;

(7) Selected bidder's rate of payment and basis for payment;

(8) A copy of any protest received, all documents relating to it, and the resolution of the protest;

(9) The evaluation committee's explanation and supporting documentation for the award of the contract;

(10) For negotiated rate contracts and contracts in which the rate of payment is based on a cost statement:

(A) A written explanation for the selection of the vendor; and

(B) A written analysis showing that transportation service will be provided in a cost-effective manner;

(11) The vendor's insurance policy pursuant to Title 17, California Code of Regulations, Section 54342(a)(78)(C) and (82)(A);

(12) A copy of any contract amendments;

(13) A written explanation of the necessity to amend the contract;

(14) Documentation indicating that the needs of the consumers will appropriately be met;

(15) Documentation showing that the transportation service will be provided in a cost-effective manner; and

(16) The Form DS2 (7/91), entitled Transportation Cost Statement.

Notes

Cal. Code Regs. Tit. 17, § 58512

1. New section filed 9-26-91; operative 9-26-91 pursuant to Government Code section 11346.2(d) (Register 92, No. 10).
2. Change without regulatory effect amending subsection (a)(6) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).
3. Amendment of section and NOTE filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).

Note: Authority cited: Sections 4405, 4631, 4648, 4690 and 4690.1, Welfare and Institutions Code; and Section 11152, Government Code. Reference: Sections 4631, 4648, 4648.3 and 4690.1, Welfare and Institutions Code.

1. New section filed 9-26-91; operative 9-26-91 pursuant to Government Code section 11346.2(d) (Register 92, No. 10).
2. Change without regulatory effect amending subsection (a)(6) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).
3. Amendment of section and Note filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).