Cal. Code Regs. Tit. 2, § 1021.8 - Reimbursable Miscellaneous Costs

(a) The cost of equipment rentals and/or purchases may be reimbursed if the following conditions are met:

(1) To be reimbursable, rental costs must be incurred solely because of the trial. Rental contracts must be retained for examination. The Controller's Office requires that, whenever possible, lease/rental-purchase agreements be used. The Controller's Office will not reimburse for equipment rental costs which exceed the original purchase price and the normal finance charge.

(2) The county's normal procurement procedures may be used for reimbursable equipment purchases. The county must obtain Controller's approval before purchasing any equipment for which the county will seek reimbursement. Reimbursements for equipment purchases will be made on a prorata basis. Proration will be determined by comparing the total monthly usage to the estimated useful life of the equipment. Whenever possible, IRS Publication 534, "Depreciation Tables," will be used as an independent guideline to establish estimated useful life.

(3) Every three months the county shall submit to the State Controller's Office an up to date inventory. That inventory may include items purchased and/or rented for which reimbursement has, or will be claimed. At a minimum, the inventory shall include:

(A) a general description of the item purchased and/or rented;

(B) amount of purchase and/or rental charge to date;

(C) name of vendor;

(D) location of item purchased and/or rented.

(b) Building improvements or construction must be ordered by the court as necessary security measures in order to be considered for reimbursement by the state. Such building improvements and/or construction costs may be reimbursed on a prorata cost basis. The ratio of the number of months that the building improvement or construction is used during the proceedings to the estimated useful life may be used in determining prorata cost.

(c) Reporter files and transcript costs may be reimbursed at the rates set forth in Government Code Sections 69947 to 69950. Invoices presented for payment must include the number of pages of transcript and folio count per page used in determining total folio count.

(1) The following definitions are applicable:

(A) A transcript is a record of testimony before the court.

(B) Words will be counted on a number of sample pages of transcript to determine average folio count per page. That average will be extended to the total number of pages.

(C) A folio is defined as 100 words, phrases, or characters.

(D) Examples of material included in folio count are:

1. Contractions count as two words, i.e., the word "can't" counts as two words.

2. Numerals each count as a word, i.e., "May 5, 1979" counts as six words.

3. Alpha numeric phrases count as one word for each character, i.e., "AR 317.5 G" counts as seven words.

4. Speaker identification is included, i.e., "Mr. Jones," "the witness," "the court," "Q," "A." (Eight words shown.)

5. Hyphenated words count as two words, i.e., "home-owned" counts as two words.

6. The date and time stated at the beginning of each session is included in the folio count.

7. Abbreviations are counted as if the words were written out, i.e., "Mr.," "Dr.," "Sgt.," "U.S.A." (Six words shown.)

(E) Examples of material not included in folio count are:

1. Title page;

2. Indexes to witnesses, exhibits, etc.;

3. Reporter's certification page;

4. Reporter's commentary on events in courtroom that are not part of testimony;

5. Reporter's description of exhibits that are not part of testimony;

6. Page numbers.

Notes

Cal. Code Regs. Tit. 2, § 1021.8

Note: Authority cited: Section 15204, Government Code. Reference: Section 15201, Government Code.