Cal. Code Regs. Tit. 2, § 599.719 - Reimbursement for Moving Household Effects
Reimbursement shall be allowed for the cost of moving an employee's effects either via commercial household goods carrier or by the employee. No reimbursement will be allowed for the hiring of casual labor.
(a) Either reimbursement for
actual and necessary expenses incurred under this article for the packing,
insurance, transportation, storage-in-transit (not including warehouse handling
charges except when required by interstate tariffs), unpacking, and
installation at the new location of an employee's household effects shall be
allowed subject to the following limits:
(1)
Weight of household effects for which expenses may be reimbursed shall not
exceed 5,000 kilograms (11,000 pounds).
(2) Duration of storage-in-transit for which
charges may be reimbursed shall not exceed 60 calendar days.
(3) Rates at which reimbursement is allowed
shall not exceed the minimum rates, at the minimum declared valuation,
established by the California Public Utilities Commission for household goods
carriers, unless a higher rate is approved by the Department of General
Services.
(4) Cost of insurance for
which reimbursement is allowed shall not exceed the cost of insurance coverage
at $1.50 valuation for each pound of household effects shipped by household
goods carrier.
(b) Or
reimbursement shall be allowed as follows for expenses related to the movement
by the employee of his/her household effects in a truck or trailer:
(1) Rental of a truck or trailer from a
commercial establishment. When not included in the truck rental rate, the cost
of gasoline will be reimbursed. If the total costs exceed $300, the claim must
be accompanied by at least three written commercial rate quotes. Reimbursement
will be made at the rates (including gasoline) that result in the lowest
cost.
(c) Reimbursement for more than one trip may
be allowed if the employee's agency has determined that the total cost would be
less than the cost of movement by a commercial household goods
carrier.
(d) The maximum allowances
prescribed by this section may be exceeded in cases where the Department has
determined in advance that the change of residence will result in an unusual
and unavoidable hardship for the officer or employee and has determined the
maximum allowances to be received by said officer or employee. Claims for
exceptions to the 5,000 kilograms (11,000 pounds) statutory limit will be
considered only when it has been determined that every reasonable effort had
been made to conform to statute.
Notes
2. Change without regulatory effect amending subsections (b)-(b)(2) and (d) and NOTE filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Section 19841, Government Code.
2. Change without regulatory effect amending subsections (b)-(b)(2) and (d) and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
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