Cal. Code Regs. Tit. 22, § 73557 - Safeguards for Patients' Monies and Valuables
(a) Each facility to whom a patient's money
or valuables have been entrusted shall comply with the following:
(1) No licensee shall use patients' monies or
valuables as his own or mingle them with his own. Patients' monies and
valuables shall be separate, intact and free from any liability that the
licensee incurs in the use of his own or the institution's funds and
valuables.
(2) Each licensee shall
maintain adequate safeguards and accurate records of patients' monies and
valuables entrusted to his care.
(A) Records
of patients' monies which are maintained as a drawing account shall include a
control account for all receipts and expenditures, an account for each patient
and supporting vouchers filed in chronological order. Each account shall be
kept current with columns for debits, credits and balance.
(B) Records of patients' monies and other
valuables entrusted to the licensee for safekeeping shall include a copy of the
receipt furnished to the patient or to the person responsible for the
patient.
(3) Patients'
monies not kept in the facility shall be deposited in a demand trust account in
a local bank authorized to do business in California, the deposits of which are
insured by the Federal Deposit Insurance Corporation, except that a facility
operated by a county may deposit such funds with the County
Treasurer.
(4) A person, firm,
partnership, association or corporation which is licensed to operate more than
one health facility shall maintain a separate demand trust account for each
such facility and shall not commingle patient funds from one facility with
another.
(5) When the amount of
patients' money entrusted to a licensee exceeds $500, all money in excess of
$500 shall be deposited in a demand trust account as specified in (3) and (4)
above unless a fireproof safe is provided for protection of monies and
valuables. If a fireproof safe is kept and the licensee desires the protection
accorded by Section
1860 of the
Civil Code, he shall give notice as provided by that section.
(6) Upon discharge of a patient, all money
and valuables of that patient which have been entrusted to the licensee shall
be surrendered to the patient in exchange for a signed receipt. Money and
valuables kept within the facility shall be surrendered upon demand and those
kept in a demand trust account or with the County Treasurer shall be made
available within three normal banking days.
(7) Within 30 days following the death of a
patient, except in a coroner or medical examiner case, all money and valuables
of that patient which have been entrusted to the licensee shall be surrendered
to the person responsible for the patient, or to the executor or the
administrator of the estate in exchange for a signed receipt. Whenever a
patient without a representative or known heirs dies, immediate written notice
thereof shall be given by the facility to the Public Administrator of the
county as specified by Section
1145 of the
California Probate Code and a copy of said notice shall be filed with the
Department.
(8) Upon change of
ownership of a facility, a written verification by a public accountant of all
patients' monies which are being transferred to the custody of the new owners
shall be obtained by the new owner in exchange for a signed
receipt.
Notes
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