Cal. Code Regs. Tit. 5, § 11987.1 - Eligibility to Apply for SCVP Grant Funds and Grant Application Requirements
(a) For purposes of
this program, Local Education Agencies (LEAs) are school districts, county
offices of education or consortia thereof. Only LEAs serving students in any of
grades kindergarten through twelve are eligible to apply for the SCVP grant
funds.
(b) School sites which are
receiving services from a School Community Policing Partnership (SCPP) grant
may not receive SCVP grant funds until the SCPP grant period has
ended.
(c) A school site that has
previously received an SCVP grant shall not be eligible to receive funds from
another SCVP grant until five years after the end of the previous SCVP grant
period.
(d) Prospective applicants
shall submit a request to apply to the S/LEP by November 1 of each year.
Attached to the request to apply shall be a copy, from each proposed program
site, of that portion of the comprehensive school safety plan which is required
by Education Code sections
32282(a)(1) and
(a)(2)(H), and by the first paragraph of
Education Code section
32282(a)(2).
The safety plan shall have been updated and approved during the time period
specified in Education Code section
32286. If
these requirements are not met, the LEA shall not be eligible to apply for
funds.
(e) LEAs wishing to receive
funds from the SCVP grant program shall submit applications for a maximum of
$500,000. Applications will be annual and will be submitted by January 15 of
each year. The applications shall include the following elements:
(1) A description of the collaborative
process used to develop and administer the proposed SCVP project. The
description shall include a list of all participants in the collaborative group
(such as school and district staff, parents, students, law enforcement agencies
and community organizations) which helped plan the project, and which will
participate in on-going project operations.
(2) Letters of agreement or memoranda of
understanding between the LEA and any law enforcement agency and/or community
organization(s) which will take an active part in carrying out or administering
the proposed project. The letter(s) must describe how the partner agency and/or
organization(s) will participate in the project.
(3) An application that is individualized and
specific to the school site or sites that are in need of the proposed
funding.
(4) A current school
safety needs analysis conducted by the collaborative group. Data from the
California Healthy Kids Survey (CHKS) and/or the California Student Survey
(CSS) and from the Uniform Management Information and Reporting System (UMIRS)
must be included in the needs analysis.
(5) A description of the current violence
prevention efforts at the site or sites, including a description of how other
violence prevention funds are used to meet the identified needs. The proposed
violence prevention plan shall address needs which are not being met by the
violence prevention activities funded by existing fund sources.
(6) A proposed plan that consists of a
primary prevention program; or a combination of a primary prevention program,
supplemental prevention activities, and/or intervention activities; which
address the problems identified in the needs analysis.
(7) A description of the manner in which the
project staff will track process and outcome measures to determine if the
project is progressing as planned and on schedule, and a description of the
manner in which the project collaborative will review this information and use
it to keep the project on track.
(8) A section describing how the proposed
violence prevention program will be continued after the end of the grant
period.
(9) A proposed project plan
that identifies a project coordinator position responsible for overall
coordination of project activities, for documenting project activities, and for
providing required reports. The amount of staff time budgeted for the
coordinator position shall be justified in the grant application.
(10) A line item budget and an explanatory
narrative. Each budget item shall be explained with a computation based upon
the unit cost of the purchased item. The budget shall include funds for the
required independent audits of the use of funds. The budget shall also contain
funds for attendance at training and networking conferences sponsored by the
S/LEP.
(11) An assurance that
independent audits will be conducted of the grant recipient's use of the SCVP
funds. The purpose of the audits will be to determine if the funds have been
used as required by law and regulation and as stated in the grant recipient's
application.
(12) Applicant LEAs
shall download and print the "General Assurances" (revised June, 2007) and
"Drug Free Workplace" (revised June, 2007) forms from the California Department
of Education (CDE) "funding forms" web page (http://www.cde.ca.gov/fg/fo/fm).
These documents, which are incorporated by reference, shall be submitted with
the application.
(f)
Applications shall meet the following technical requirements:
(1) An original SCVP grant application and
four copies shall be submitted.
(2)
The original application shall include all original signatures in blue
ink.
(3) A letter of agreement or
memorandum of understanding is considered current if dated after the
immediately preceding June 1.
(4)
The application shall be in 12-point or greater Arial font, single-spaced, with
one-inch minimum margins. Applicants may use 10-point Arial font on tables,
charts, or boxes. The S/LEP will screen applications that do not comply with
these requirements. If smaller font sizes or margins are used in an
application, the S/LEP shall compute the number of excess characters added to
the application as a result, and draw a red line through the extra characters.
Application reviewers shall not be allowed to use the red-lined characters in
the application review.
(5) The
application shall be submitted on standard white, 8 1/2 by 11-inch paper. The
narrative section shall not exceed 20 pages. If the narrative section exceeds
20 pages, the S/LEP will draw a red line through the extra pages and will not
allow application raters to look at those pages.
(6) The application shall be stapled or
clipped together for submission.
Notes
2. New section refiled 5-15-2006 as an emergency; operative 5-15-2006 (Register 2006, No. 20). A Certificate of Compliance must be transmitted to OAL by 9-12-2006 or emergency language will be repealed by operation of law on the following day.
3. New section refiled 10-16-2006 as an emergency; operative 10-16-2006 (Register 2006, No. 42). A Certificate of Compliance must be transmitted to OAL by 2-13-2007 or emergency language will be repealed by operation of law on the following day.
4. New section refiled 2-16-2007 as an emergency; operative 2-16-2007 (Register 2007, No. 7). A Certificate of Compliance must be transmitted to OAL by 6-18-2007 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 2-16-2007 order, including amendment of section heading, section and NOTE, transmitted to OAL 6-18-2007 and filed 7-31-2007 (Register 2007, No. 31).
Note: Authority cited: Sections 41510 and 41513, Education Code. Reference: Sections 41510 and 41512, Education Code.
2. New section refiled 5-15-2006 as an emergency; operative 5-15-2006 (Register 2006, No. 20). A Certificate of Compliance must be transmitted to OAL by 9-12-2006 or emergency language will be repealed by operation of law on the following day.
3. New section refiled 10-16-2006 as an emergency; operative 10-16-2006 (Register 2006, No. 42). A Certificate of Compliance must be transmitted to OAL by 2-13-2007 or emergency language will be repealed by operation of law on the following day.
4. New section refiled 2-16-2007 as an emergency; operative 2-16-2007 (Register 2007, No. 7). A Certificate of Compliance must be transmitted to OAL by 6-18-2007 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 2-16-2007 order, including amendment of section heading, section and Note, transmitted to OAL 6-18-2007 and filed 7-31-2007 (Register 2007, No. 31).
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