When an employing agency finds that an individual has
rendered service in a position requiring certification during a period in which
the individual did not hold the appropriate certification or a temporary county
certificate pursuant to Education Code § 44332 to cover the service, the
employing agency may submit a validation of service request to the
Commission.
The following requirements apply to all requests for
validation of service. Prior to approval, Commission staff shall verify tha
tthe provisions of Education Code § 45036 have been met.
(a) Staff shall determine whether the
following conditions have been met:
(1) At
all times during the period of service in question, the applicant had the
necessary qualifications for the credential required by law for the position in
which the service was rendered.
(2)
A valid credential required for such position has been issued to the applicant
by the Commission after the period of service to be validated was
rendered.
(b) Each
validation of service request must be submitted on form CL 224 (revised 1-96)
provided by the Commission. The information on the form will include the
following:
(1) The name, address, social
security number, and birthdate of the applicant.
(2) The name of the employer, the position
the applicant held during the period requiring validation, the specific type of
certification required for that position, and the specific dates of service
requiring validation.
(3) The
employing agency must indicate the appropriate reason for the request for
validation on the form and/or include a statement why the applicant was allowed
to begin service and continue to serve without having the appropriate
credential or temporary county certificate. The explanation either on the form
or a separate statement must be signed by the chief administrative officer of
the district for which the service was rendered or the chief administrative
officer of the county if the service was rendered for the county office of
education.
(4) The applicant must
verify that he or she has applied for or has been issued the credential
required for the position for which the validation of service request has been
made, the facts contained in the request are true, and the applicant approves
of the employer's request for validation of service.
(5) The chief administrative officer or an
appropriate representative of the chief administrative officer of the county
office of education must verify whether or not a temporary county certificate
was issued to cover the period of service in question.
(c) Supporting materials necessary to verify
that the individual qualified for the appropriate certification must be
submitted along with the request for validation of service form CL-224. Such
materials may include but not be limited to official transcripts, verification
of the date of program completion from the authorized person at a
Commission-approved college or university, or original letters of
experience.
