(a)
Basic requirement. At the end of each calendar year, you must:
(1) Review the Cal/OSHA Form 300 to verify
that the entries are complete and accurate, and correct any deficiencies
identified;
(2) Create an annual
summary of injuries and illnesses recorded on the Cal/OSHA Form 300 using the
Cal/OSHA Form 300A Annual Summary of Work-related Injuries and
Illnesses;
(3) Certify the annual
summary; and
(4) Post the annual
summary.
(b)
Implementation.
(1) How extensively do I have
to review the Cal/OSHA Form 300 entries at the end of the year?
You must review the entries as extensively as necessary
to make sure that they are complete and correct.
(2) How do I complete the annual summary?
You must:
(A)
Total the columns on the Cal/OSHA Form 300 (if you had no recordable cases,
enter zeros for each column total); and
(B) Enter the calendar year covered, the
company's name, establishment name, establishment address, annual average
number of employees covered by the Cal/OSHA Form 300, and the total hours
worked by all employees covered by the Cal/OSHA Form 300.
(C) If you are using an equivalent form other
than the Cal/OSHA 300A, as permitted under Section
14300.29(b)(4),
the annual summary you use must also include the employee access and employer
penalty statements found on the Cal/OSHA Form 300A.
(3) How do I certify the annual summary?
A company executive must certify that he or she has
examined the Cal/OSHA Form 300 and that he or she reasonably believes, based on
his or her knowledge of the process by which the information was recorded, that
the annual summary is correct and complete.
(4) Who is considered a company executive?
The company executive who certifies the log must be one
of the following persons:
(A) An owner
of the company (this is required only if the company is a sole proprietorship
or partnership);
(B) An officer of
the corporation;
(C) The highest
ranking company official working at the establishment; or
(D) The immediate supervisor of the highest
ranking company official working at the establishment.
(5) How do I post the annual summary?
You must post a copy of the annual summary in each
establishment in a conspicuous place or places where notices to employees are
customarily posted. You must ensure that the posted annual summary is not
altered, defaced or covered by other material.
(6) When do I have to post the annual
summary?
You must post the annual summary no later than February 1
of the year following the year covered by the records and keep the posting in
place until April 30.
(7)
What must be done for employees who do not normally report at least weekly to a
location where the annual summary is posted for the establishment at which they
work? Employers are required to present or mail the annual summary to each
employee who receives pay during the February through April posting period who
does not normally report at least weekly to a location where the annual summary
is posted for the establishment to which they are linked for recordkeeping
purposes as described at Section
14300.30(b)(3).
(8) Do I have to post the annual summary at
locations where I no longer have operations or employees?
For multi-establishment employers where operations have
closed down in some establishments during the calendar year, it will not be
necessary to post summaries for those
establishments.
