1 CCR 103-1-4.26 - Fuel Purchases

All drivers of state-owned motor vehicles are expected to comply with the following regarding the purchase of fuel for state vehicles.

.1 State fueling systems shall be used wherever practical. In the absence of such facility, self-service islands of retail outlets shall be used wherever available. Exceptions to this policy may be granted because of driver's physical limitations or emergency needs. The driver's supervisor shall document such exceptions. All purchased fuel should be of an appropriate grade of gasoline when available. Premium grades may be purchased when within compliance of the SFM policy on Premium fuels.

.2 State agencies with fuel dispensing capability are required to bill SFM on a regular, monthly basis. All invoices will contain individual transactions by license and/or asset number, date of fueling, number of gallons, price per gallon, and total cost.

.3 SFM also furnishes a fuel card with each vehicle assigned. This card is honored by most major oil companies and can be used for purchasing fuel at commercial outlets, or as specified by SFM. Personal items may not be purchased with the fuel card. The fuel card is valid only for the vehicle described on the front of the card, and the cards may not be interchanged. No other State agency is authorized to issue fuel cards for vehicles in the SFM Program.

.4 Where necessary, an employee may pay for fuel using personal funds and receive reimbursement from SFM through his/her own agency. Such reimbursement will be made only when a properly itemized and signed receipt is provided.

.5 Fuel Cards are not to be used for services other than to purchase "top off" oil, washer fluid, wiper blades, or fuel station car washes.

Notes

1 CCR 103-1-4.26

38 CR 19, October 10, 2015, effective 10/30/2015 42 CR 01, January 10, 2019, effective 2/1/2019