1 CCR 204-10-45 - ALUMNI LICENSE PLATES
Basis: The statutory bases for this rule are 42-1-204, and 42-3-214 C.R.S.
Purpose: The purpose of this rule is to establish criteria for the application, responsibilities, and processes for Alumni License Plates.
1.0
Definitions
1.1
"Alumni License Plate" means a special license plate issued to recognize an
alumni association of a private or public college or university that is located
within Colorado pursuant to section
42-3-214, C.R.S.
1.2 "Notice of Approval" means written notice
issued by the Department approving establishment of a new Alumni License
Plate.
1.3 "Certificate" for the
purpose of this rule means the Department approved-letter, voucher, or other
document issued by an alumni association as evidence that a person is qualified
to receive an Alumni License Plate. A Certificate may be issued in electronic
or digital format instead of paper, if approved by the Department.
1.4 "Pre-Certification Qualifier" means a
condition(s) that must be met in order to qualify for issuance of an Alumni
License Plate.
1.5 "Registered" for
the purpose of this rule means a vehicle with an unexpired registration as
provided in sections
42-3-102 and
42-3-114, C.R.S., that is
currently issued the Alumni License Plate, unless the context otherwise
requires.
1.6 "Retire" or
"Retirement" means the discontinuation of the production of the Alumni License
Plate.
1.7 "Secure and Verifiable
Identification" means a form of identification listed on form DR 2841 Secure
and Verifiable ID.
2.0
Application for Creation of Alumni License Plates
2.1 An alumni association that meets the
requirements of section
42-3-214, C.R.S., and this rule
may apply for the creation of an Alumni License Plate.
2.2 A college or university may have only one
Alumni License Plate. If an alumni association is able to demonstrate that a
college or university is independent from its parent college or university,
either by statute, separate accreditation by a nationally recognized
accrediting agency or association, or other bases, then the alumni association
may apply for an Alumni License Plate pursuant to section
42-3-214, C.R.S., and this
rule.
2.3 An alumni association may
apply for the creation of an Alumni License Plate by submitting an application
supplied by the Department to the Title and Registration Section, Division of
Motor Vehicles. Applications may be submitted in paper or electronic form.
Incomplete applications will not be accepted or retained.
a. Applications must be signed by the alumni
association's designated representative, who shall affirm that the alumni
association has complied with the requirements of section
42-3-214, C.R.S. and this rule. In
addition to the signed application, the alumni association must submit:
1. Commitments from at least five hundred
persons to purchase an Alumni License Plate, including the name, addresses of
residence, signature, and date signed for each person.
A. Purchase commitments may be submitted in
either paper, electronic, or digital format, as required by the
Department.
B. Purchase commitments
are not transferable between applications for different Alumni License
Plates.
C. Purchase commitments are
valid for two years from the date signed prior to being submitted with the
application to the Department.
D.
With prior approval of the Department, the alumni association may use
electronic or digital methods to collect purchase commitments. Electronic or
digital methods may include, but are not limited to, web petitions or
electronic mail.
2.
Proof that the college or university is:
(1)
an institution of higher education that offers at least a bachelor's degree;
(2) accredited by a nationally
recognized accrediting agency or association; and
(3) located in Colorado.
3. A sample Certificate (paper, electronic,
or digital) with a written description of security features (serialization,
watermarks, holograms, etc.) incorporated into the Certificate. Sample
Certificates must be provided to the Department prior to issuing Certificates
to qualified individuals. An individual's name on a Certificate must be
identical to that listed on the individual's Secure and Verifiable
Identification. Certificates are not transferable and are valid for issuance
and registration of one set (single if a motorcycle) of Alumni License Plates.
The Department will destroy the Certificate upon issuing the Alumni License
Plate. The Certificate must contain an area in which the alumni association may
place a Department system generated serial number/PIN.
4. Proof that the alumni association has the
legal right to use all logos, designs, colors and other intellectual property
in the proposed design of the Alumni License Plate.
5. A description of the qualifications the
alumni association has established for eligibility to obtain a Certificate. The
qualifications may be either membership in the alumni association or specified
levels of monetary contributions to the college or university. If the alumni
association has no qualifications, the alumni association must provide a
written statement of this fact.
A. If the
qualifications include monetary contributions to the college or university, the
application must specify what monetary level of contributions are
required.
6. If a
monetary donation is required, the alumni association must provide a document
that demonstrates the use of those funds to be for either scholarships for
students attending the college or university or support of academic programs at
the college or university.
2.4 Proof of payment for the design was
submitted by check or money order directly to Colorado Correctional Industries.
The design fee becomes non-refundable upon the receipt of the Approval
Notification from the Department.
2.5 The alumni association must meet all
requirements under section
42-3-214, C.R.S. and this rule
prior to the production and issuance of the Alumni License Plate.
3.0
Approved Alumni License Plates:
Responsibilities and Processes
3.1 Alumni License Plates must be designed
within the parameters established by the Department. The Department may deny
any design violating such parameters.
a.
Design changes requested after the design has been approved must be submitted
in writing to the Department by the alumni association, and signed by its
designated representative. Supporting documentation for the design change is
required and may include, but is not limited to, issuance trends, current
inventory levels, and costs associated with changes. If the change request is
approved, the alumni association must prepay all design costs directly to
Colorado Department of Corrections Division of Correctional Industries prior to
production of the new design. Design changes are effective upon approval by the
Department. If approval is granted while existing inventory is available, and
the alumni association requests that the new plates be implemented prior to the
sale of such inventory, the alumni association must pay all costs associated
with the recall, collection, and destruction of existing inventory. Registered
vehicle owners may continue to use their current alumni license plate
regardless of any subsequent design change; provided that such plate will not
be replaced if the inventory is destroyed, exhausted, or the Department has
determined not to issue additional plates of the prior design or
designs.
3.2 Upon
completion of the proposed Alumni License Plate design, the alumni association
will receive one sample of the approved plate design. Sample plates used in the
design approval process are the property of the Department. The alumni
association may request up to five samples for marketing and display purposes
upon payment of material fees for each sample plate, as established in section
42-3-301, C.R.S. Sample plates
will be produced using the standard passenger size license plate with the
standard sample plate numbers assigned by the Department. Non-standard plate
number requests will not be accepted.
a. The
Department must be given at least one business day in advance notice from the
alumni association of all news releases, interviews, or mass communications
that reference the Alumni License Plate.
3.3 Alumni License Plates are produced
through a print on demand process, which does not require pre-stocking of
inventory. However, the Department may use methods other than print on demand
if the Department deems it appropriate.
3.4 The Department will not distribute thank
you notes, requests for contributions, or other materials on behalf of the
alumni association.
3.5 The college
or university for which an alumni association applies to establish an Alumni
License Plate must continuously be located in Colorado, offer at least a
bachelor degree in an educational program, and be accredited by a nationally
recognized accrediting agency or association pursuant to sections
42-3-214(2)(a)
and 42-3-214(2)(c),
C.R.S.
a. If a college or university no
longer meets this requirement, the Department may Retire the Alumni License
Plate pursuant to Code of Colorado Regulations 1 CCR 204-10 Rule 20. License
Plate Retirement, and, if Retired, the alumni association must eliminate the
Pre-Certification Qualifier, if any.
3.6 If an alumni association has
Pre-Certification Qualifiers, it may enter information for each individual who
the alumni association has approved to be issued the Alumni License Plate into
Department maintained systems and record the system generated serial number/PIN
on the Certificate. If the alumni association enters the system generated
serial number/PIN on the Certificate the Department may use the serial
number/PIN to authenticate the Certificate.
3.7 The alumni association must notify the
Department in writing if its right to use the Alumni License Plate is
transferred to a successor alumni association. The successor alumni association
must meet all statutory and regulatory requirements.
3.8 An alumni association may request changes
to its Certificate. Requests must be submitted in writing, and any change must
be approved by the Department prior to issuing the new Certificate. Any changes
must meet the requirements of this rule. Upon approval, the Department will
work with the alumni association to establish an effective date upon which the
alumni association may begin to issue the new Certificate. Only new
Certificates will be accepted by the Department after the effective date of the
new Certificate; provided, however, that the Department will accept an old
Certificate if it was issued by the alumni association before the effective
date of the new Certificate.
3.9
Alumni License Plates will be issued beginning on the issuance date specified
in the Notice of Approval.
3.10 The
Department may audit an alumni association. The audit may include, but is not
limited to, a review of accounting, financial, tax, and Pre-Certification
Qualifiers.
a. If the Department determines
that the college or university or the alumni association has violated or no
longer meets the requirements of section
42-3-214, C.R.S., or this rule,
the Department may require additional information or, at the Department's
discretion, may Retire the Alumni License Plate pursuant to Code of Colorado
Regulations 1 CCR 204-10 Rule 20. License Plate Retirement.
b. If the Department requires additional
information, and the information is not provided or does not change the
Department's determination that the college or university or the alumni
association has violated or no longer meets the requirements of section
42-3-214, C.R.S, the Department
may Retire the Alumni License Plate pursuant to Code of Colorado Regulations 1
CCR 204-10 Rule 20. License Plate Retirement.
3.11 Alumni associations with Alumni License
Plates established prior to this rule must meet the requirements of this rule
except as otherwise provided herein and/or pursuant to a contract between the
alumni association and the Department that establishes requirements that differ
from this rule.
4.0
Denial
and Retirement Appeals
4.1
If an alumni association's application for an Alumni License Plate has been
denied, it may request a hearing, in writing, within 60 days after a notice of
denial is issued. Written hearing requests shall be submitted to the Department
of Revenue, Hearings Section.
4.2
The hearing shall be held at the Department of Revenue, Hearings Section. The
presiding hearing officer shall be an authorized representative designated by
the Executive Director. The Department's representative need not be present at
the hearing unless the presiding hearing officer requires his or her presence
or the alumni association requests his or her presence in writing. If the
Department's representative is not present at the hearing, the hearing officer
has the discretion to consider any written documents and affidavits submitted
by the Department.
4.3 An Alumni
License Plate will be Retired pursuant to Code of Colorado Regulations 1 CCR
204-10 Rule 20. License Plate Retirement.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.