A. In
order to enable timely receipt of an application for recertification, the local
office shall provide each household with a notice that its certification is
about to expire. Benefits will not be continued beyond the end of the
certification period unless the household is recertified.
A notice of expiration, as prescribed by the State
Department, shall be used by offices to advise households that their
certification period is ending and that a new application must be
filed.
B. A household shall
receive the notice of expiration not less than thirty (30) calendar days and
not more than sixty (60) calendar days prior to expiration of its current
certification period. If mailed, the notice shall be sent for the same timely
receipt, allowing two (2) extra days for delivery delay.
All households that file on or before the fifteenth (15th) of
the last month of their certification period will have timely reapplied.
Notices which are mailed must specify a date that allows at least two (2) days
mail time and still gives the household fifteen (15) calendar days to respond.
Households that submit an application for recertification by the date specified
on their notice of expiration shall be considered to have timely reapplied to
prevent an interruption in SNAP benefits.
C. The local office shall conduct an
interview with an adult member of the household or its authorized
representative a minimum of once every twelve (12) months for households
certified for six (6) months or less. The local office may choose not to
interview the household at each recertification provided the household has
completed an interview within the previous twelve (12) months.
The local office shall schedule the interview so that the
household has at least ten (10) calendar days to provide verification before
the certification period ends. If an interview is required and the household
fails to attend the scheduled interview, the local office must mail the
household a notice of missed interview and a notice of denial at the same
time.
The local office may schedule an interview prior to the last
month of the certification period or prior to the date the application is
timely filed, but the household cannot be denied for failing or refusing to
appear for such an interview. Rather, the local office shall send notice to the
household in order to reschedule an appointment for an interview on or after
the date the application is timely filed.
D. The recertification process must elicit
from the household sufficient information that, when combined with information
in the case record, will ensure an accurate determination of eligibility. The
local office shall provide the household with a notice of required verification
and the date by which the verification must be provided.
4.209.1
Recertification Processing
Standards and Timeframes
A. Timely
Applications for Recertification
1.
Households that file an application for recertification on or before the
fifteenth (15th) of the last month of their certification period will have
reapplied timely. A timely application for recertification shall be approved or
denied prior to the end of the household's current certification period and
shall provide eligible households with an opportunity to obtain their benefits
by their normal issuance day of the month following the expiration of their
certification period.
2. Households
which have reapplied timely, but because of local office error are not
determined eligible in sufficient time to permit normal issuance to the
household in the following month, shall receive an immediate opportunity to
participate upon being determined eligible. Such households shall be entitled
to participate and receive a full month's allotment for the month following the
expiration of the certification period.
B. Untimely Applications for Recertification
1. Households which file an application for
recertification anytime between the sixteenth (16th) and the last day of the
last month of the certification period shall not be considered as having timely
reapplied. For households that have not timely reapplied, but have been found
eligible, benefits may be delayed past the household's normal issuance day. The
household shall be notified of approval or denial on a notice of action form
within thirty (30) calendar days of when the application for recertification
was submitted to the local office.
C. Late Applications for Recertification
1. If a household files an application form
within thirty (30) calendar days after the end of the certification period, the
application shall be considered and processed as an application for
recertification and shall have the allotment for the initial month of
application prorated from the day of application to the end of the month,
unless the local office was at fault for the delay. For applications received
within thirty (30) calendar days after the expiration of the certification
period, verification requirements shall remain consistent with the verification
requirements for applications that were filed prior to the expiration of the
certification period as outlined in Section 4.502, B.
D. If an application for recertification is
denied for a failure of the household to take a required action, the local
office shall reopen the case if the required action is taken by the end of the
certification period and provide benefits for the first month of the new
certification period.
If the household takes the required action after the end of
the certification period, but within the next thirty (30) calendar days, the
local office shall reopen the case and provide benefits retroactive to the date
that the action was taken by the household.
E. A household shall lose its right to
uninterrupted benefits if one of the following occurs after the fifteenth
(15th) day of the last month of the household's certification period:
1. A household fails to timely apply for
recertification in accordance with Section 4.209.1, A; or,
2. A household timely files an application
for recertification but fails to appear for a scheduled interview;
or,
3. A household fails to submit
all necessary verification by the date specified on the request for such
verification. The request for verification shall allow the household no less
than ten (10) days to provide the verification to prevent an interruption in
benefits.
If the household is eligible after providing such
verification(s), the county/district shall provide benefits within thirty (30)
calendar days after the application was filed. If the local office is unable to
provide benefits within thirty (30) calendar days due to the time allowed for
providing verification, the office shall provide benefits within five (5)
calendar days after the household supplies the missing verification. Households
that refuse to cooperate in providing required information or taking the
required actions to determine eligibility shall be
denied.
Notes
10 CCR 2506-1-4.209
37
CR 15, August 10, 2014, effective 9/1/2014
37
CR 21, November 10,2014, effective 12/1/2014
38
CR 23, December 10, 2015, effective 1/1/2016
39
CR 01, January 10, 2016, effective
2/1/2016
39
CR 05, March 10, 2016, effective
4/1/2016
39
CR 07, April 10, 2016, effective
5/1/2016
39
CR 15, August 10, 2016, effective
9/1/2016
39
CR 17, September 10, 2016, effective
10/1/2016
39
CR 19, October 10, 2016, effective
11/1/2016
39
CR 23, December 10, 2016, effective
1/1/2017
40
CR 11, June 10, 2017, effective
7/1/2017
40
CR 17, September 10, 2017, effective
10/1/2017
41
CR 15, August 10, 2018, effective
9/1/2018
40
CR 23, December 10, 2017, effective
12/30/2018
42
CR 01, January 10, 2019, effective
2/1/2019
42
CR 03, February 10, 2019, effective
3/15/2019
42
CR 17, September 10, 2019, effective
10/1/2019
42
CR 18, October 10, 2019, effective
10/1/2019
42
CR 23, December 10, 2019, effective
12/30/2019
43
CR 01, January 10, 2020, effective
1/30/2020
43
CR 05, March 10, 2020, effective
2/7/2020
43
CR 07, April 10, 2020, effective
4/30/2020
43
CR 21, November 10, 2020, effective
11/30/2020
44
CR 21, November 10, 2021, effective
11/30/2021
45
CR 05, March 10, 2022, effective
3/30/2022
45
CR 19, October 10, 2022, effective
10/1/2022
45
CR 19, October 10, 2022, effective
11/1/2022
45
CR 21, November 10, 2022, effective
11/30/2022
46
CR 17, September 10, 2023, effective
9/30/2023
