A.
Verification is the use of documentary evidence or a contact with a third party
to confirm information and to establish the accuracy of statements provided by
the household.
B. The case record
shall consist of statements and documentation regarding the sources and results
of verification used to determine a household's eligibility. Such statements
must be sufficiently detailed to support the determination of eligibility or
ineligibility and to permit a reviewer to determine the reasonableness of the
eligibility technician's determination. When ineligibility is determined, the
case record must clearly indicate the reason for denial or termination of SNAP
benefits and the verification used in making the decision. If information is
considered questionable or if an alternate source of verification was
requested, the reason for additional verification shall be documented in the
case record.
The case record shall also contain all correspondence
pertaining to fair hearings and administrative disqualification hearings
(ADH).
Information to retain in the case record for fair hearings
shall include, at a minimum, the household's request for a fair hearing, the
scheduling notice with the hearing date and time, all decisions pertaining to
the fair hearing, an any formal objections to the court's ruling (known as
exceptions) filed by the local office or the household.
Information to retain in the case record for an ADH shall
include, at a minimum, the notice to the individual of the alleged intentional
program violation (IPV)/fraud, any notice given to the household waiving the
household's right to an ADH, the scheduling notice of the ADH if the waiver is
not signed and returned, all decisions issued regarding the outcome of the ADH
hearing, and the disqualification notice sent to the household notifying the
individual of the disqualification period.
C. The local office shall provide each
household at the time of application for initial certification,
recertification, and periodic report form with a notice that informs the
household of verification requirements that the household must meet as part of
the application, recertification, or periodic report process. The notice will
inform the household that the local office will assist the household in
obtaining verification, provided the household is cooperating with the office.
The notice shall be written in clear and simple language and shall meet
bilingual requirements.
D. The
household has the primary responsibility for providing documentary evidence for
required verification and to resolve questionable information. The local office
shall assist the household to obtain the necessary documentation provided the
household is cooperating with the local office.
E. The household shall also be determined
ineligible if it refused to cooperate in any subsequent review of its
eligibility, including reviews generated by reported changes, recertifications,
or as part of a quality control review.
Notes
10 CCR 2506-1-4.500
37
CR 15, August 10, 2014, effective 9/1/2014
37
CR 21, November 10,2014, effective 12/1/2014
38
CR 23, December 10, 2015, effective 1/1/2016
39
CR 01, January 10, 2016, effective
2/1/2016
39
CR 05, March 10, 2016, effective
4/1/2016
39
CR 07, April 10, 2016, effective
5/1/2016
39
CR 15, August 10, 2016, effective
9/1/2016
39
CR 17, September 10, 2016, effective
10/1/2016
39
CR 19, October 10, 2016, effective
11/1/2016
39
CR 23, December 10, 2016, effective
1/1/2017
40
CR 11, June 10, 2017, effective
7/1/2017
40
CR 17, September 10, 2017, effective
10/1/2017
41
CR 15, August 10, 2018, effective
9/1/2018
40
CR 23, December 10, 2017, effective
12/30/2018
42
CR 01, January 10, 2019, effective
2/1/2019
42
CR 03, February 10, 2019, effective
3/15/2019
42
CR 17, September 10, 2019, effective
10/1/2019
42
CR 18, October 10, 2019, effective
10/1/2019
42
CR 23, December 10, 2019, effective
12/30/2019
43
CR 01, January 10, 2020, effective
1/30/2020
43
CR 05, March 10, 2020, effective
2/7/2020
43
CR 07, April 10, 2020, effective
4/30/2020
43
CR 21, November 10, 2020, effective
11/30/2020
44
CR 21, November 10, 2021, effective
11/30/2021
45
CR 05, March 10, 2022, effective
3/30/2022
45
CR 19, October 10, 2022, effective
10/1/2022
45
CR 19, October 10, 2022, effective
11/1/2022
45
CR 21, November 10, 2022, effective
11/30/2022
46
CR 17, September 10, 2023, effective
9/30/2023
