8 CCR 1505-1-14 - Voter Registration Drives
14.1 Statement
of Intent
14.1.1 In accordance with Part 7,
Article 2 of Title
1, C.R.S., the organizer of a Voter
Registration Drive ("VRD") must file a Statement of Intent and Training
Acknowledgment Form with the Secretary of State to conduct a voter registration
drive. The Statement of Intent and Training Acknowledgment Form must include
the following information:
(a) The name of
the group conducting the VRD, and the name address, email address, and
telephone number of the individual organizing the VRD;
(b) The name of the agent (who is required to
be a Colorado resident) and the contact information for that agent, if
different from the person organizing the VRD;
(c) A statement specifying that the VRD
intends to operate within the State of Colorado;
(d) A notice that the VRD number expires at
the end of the calendar year; and
(e) A signature line requiring the
organizer's signature.
14.1.2 A VRD organizer must file amendments
to the Statement of Intent and Training Acknowledgment Form with the Secretary
of State no later than three business days after the change occurs. Amendments
may be made by fax, email, mail or in person.
14.1.3 The Secretary of State will
immediately attempt to verify the information provided in the Statement of
Intent and Training Acknowledgment Form before issuing a number to the VRD
organizer. The Secretary of State may deny a number to the VRD organizer if the
information provided on the Statement of Intent cannot be verified.
14.2 Training
14.2.1 To receive a VRD number, the VRD
organizer must successfully complete the online training and test provided by
the Secretary of State and submit a Statement of Intent and Training
Acknowledgment form to the Secretary of State.
14.2.2 Before circulating, a VRD circulator
must complete a training provided by the VRD organizer and submit a Training
Acknowledgment form to the VRD organizer. The training must include, at a
minimum, the content contained in the Secretary of State's circulator
training.
14.2.3 The VRD organizer
training is provided online, but a VRD organizer may schedule a time to view
the training at the Secretary of State's office.
14.2.4 After completing the VRD organizer
training, the VRD organizer must complete the training test and answer the
questions 100% correctly before the Secretary of State will issue a VRD
number.
14.2.5 After completing the
VRD organizer training and test, the VRD organizer must sign a Statement of
Intent and Training Acknowledgment Form confirming that the training and test
have been completed and that he or she was informed of rules, laws and
penalties relating to voter registration drives.
14.2.6 A VRD organizer must complete the
training and test every calendar year in which he or she intends to conduct a
VRD.
14.3 Number
Assigned
14.3.1 After successful completion of
the required training and test, and submission of the Statement of Intent and
Training Acknowledgment Form, the Secretary of State will assign a unique
number to the VRD. After issuing a unique number to the VRD, the Secretary of
State will:
(a) Advise the VRD organizer of
their unique number;
(b) Notify the
county clerks within 24 hours after each VRD number has been issued by the
Secretary of State; and
(c) Post
the agent and the name of the group conducting the drive on the Secretary of
State website.
14.3.2
All assigned VRD numbers are valid through December 31 of the year that the
number is assigned.
14.3.3 The VRD
must assign each circulator a unique circulator identification number and
maintain a record of each number issued. The circulator identification number
must begin with the VRD's five-digit identification number (e.g.,
16-999-0001).
14.3.4 The VRD must provide the Secretary of
State with the name of the circulator associated with a particular
identification number, upon request.
14.4 Voter Registration Drive Voter
Application Forms
14.4.1 A VRD must use the
Secretary of State's approved Voter Registration Drive Application Form or the
National Mail Voter Registration Form when collecting registration
applications.
14.4.2 A VRD
organizer can obtain Colorado Voter Registration Drive Application Forms from
County Clerks and the Secretary of State.
14.4.3 The organizer is responsible for
placing the VRD number on the application form.
14.4.4 The VRD organizer must receive a VRD
number before he or she can receive the approved Colorado Voter Registration
Drive Application Forms.
14.4.5 The
circulator must include his or her unique circulator identification number on
each voter registration form he or she submits.
14.4.6 Any voter registration drive that
provides a voter registration application on its website or a link to such
voter registration form must direct the applicant to return the completed form
directly to the county clerk of the applicant's legal residence. No VRD may
provide a voter registration form on its website or a link to such voter
registration form which instructs or directs, in any way, the applicant to
return the completed form to anyone or any group other than directly to the
county clerk of the applicant's legal residence or, in the case of overseas
electors or UOCAVA electors, the county clerk or the Secretary of
State.
14.4.7 A VRD organizer or
circulator must provide the applicant a blue or black ink pen to complete the
application, and may not highlight or otherwise mark the approved voter
registration drive application form other than to write the VRD number and
circulator information.
14.5 Voter Registration Drive Complaints and
fines
14.5.1 Any person, including the
Secretary of State, who believes a VRD organizer or circulator has not complied
with the requirements of Part 7, Article
2 of Title
1, C.R.S., or this Rule 14 may file a
written complaint with the Secretary of State.
14.5.2 A written complaint filed with the
Secretary of State must contain the following information:
(a) The complainant's name;
(b) The complainant's full residence address
and mailing address (if different from residence);
(c) A description of the alleged violation,
which may include a reference to the particular statute or rule;
(d) The name and assigned number of the VRD,
if known;
(e) The date and location
of the alleged violation, if known; and
(f) Other applicable or relevant
information.
14.5.3 The
Secretary of State will review all complaints submitted in writing and conduct
such investigations as may be necessary and appropriate. If the Secretary of
State determines that a violation has occurred, the Secretary of State will
impose a fine in accordance with section
1-2-703, C.R.S., and notify the VRD
organizer of:
(a) The date and factual basis
of each act with which the VRD organizer is being charged;
(b) The particular provision of the statute
violated; and
(c) The amount of the
fine imposed.
14.5.4
Notification of violation will be sent by certified or registered mail, return
receipt requested, to the last known address of the VRD organizer.
14.5.5 The VRD organizer may appeal a fine
and has 30 days following receipt of notification to submit a written response
setting forth the reasons the VRD organizer is appealing the fine. The VRD
organizer may request, within the 30 days, a hearing with the Secretary of
State to dispute the fine.
14.5.6
Within 30 days after receipt of the written response, or hearing procedures,
the Secretary of State will issue an order affirming or dismissing the imposed
fine.
Notes
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