8 CCR 1511-1-2.00 - State Board of Parole Organization

2.01 Authority, Appointment and Composition

A. The Board shall consist of Members as designated by statute and appointed by the Governor.

B. One of the Members shall be appointed Chairperson by the Governor and shall serve as the Administrative Head of the State Board of Parole.

C. One of the Members shall be appointed Vice Chairperson by the Governor. The Vice Chairperson assumes the duties of the Chairperson during his or her absence.

D. The Board shall fulfill its duties and responsibilities as set forth in statute.

2.02 Compliance with State Fiscal Rules and Procurement Code. Board Members are subject to all applicable requirements of the Colorado Constitution, Amendment 41, State Fiscal Rules and the Procurement Code.

2.03 Conflict of Interest. A Board Member or an administrative hearing officer may disqualify him or herself from any hearing or meeting on the grounds of a conflict of interest, or the appearance of a potential conflict of interest. While it is encouraged that the disclosure occur as soon as practicable when the conflict or potential conflict is known, and the disclosure and recusal occurs prior to the hearing or meeting, a Board Member may recuse him or herself at any time when he or she becomes aware of the conflict. A Board Member shall not deliberate or vote on a matter in which he or she has a conflict of interest.

2.04 Electronic Signatures and Signature Stamps. The Board may utilize electronic signatures and signature stamps in order to promote public safety by administering and processing documentation in an efficient manner. [§ 24-71-101(2), C.R.S.]

A. The Board may determine the extent to which it shall send and accept electronic records and electronic signatures to and from other persons and otherwise utilize and rely upon electronic records and electronic signatures. [§ 24-71.3-118(1), C.R.S.]

B. Security Procedure. A document utilizing an electronic signature shall first be reviewed and approved by the Board Chairperson (or his or her designee), prior to use.

C. Documentation of a Member or administrative hearing officer's general approval to use an electronic or stamped version of his or her signature must be obtained prior to use and kept on record.

D. A Member's specific approval of a warrant of arrest, request for Parole Suspension, or any other document of a decisive nature shall be kept as part of the record.

E. Staff utilizing an approved signature stamp for warrant of arrest or Suspension of Parole documents shall sign his or her name directly below the stamped signature and indicate that it was stamped at the direction of and authorized by the Board Member or administrative hearing officer.

F. A staff member who fails to comply with each step of the procedure set forth herein may be subject to corrective action.

Notes

8 CCR 1511-1-2.00