9 CCR 2503-5-3.553 - ACTION ON CHANGES

A. A change shall be considered to be reported as of the date the county department is notified of the change. A change shall be considered verified as of the date the county department receives verification of the change. If a change is reported and verified by the tenth (10th) of the month following the date of the change, the change shall be considered timely reported by the client.

B. The county department shall process the change within ten (10) calendar days from the date the change was verified, to be considered timely processed by the county department. Changes reported by clients shall be documented in the case record to indicate the change, the date the change was reported, and the date the change was verified. If the change causes a change to the client's grant, a notice of action form shall be issued to inform the client of the change.

C. Changes shall be acted upon as follows:

1. Changes that result in an increase in grant payments shall take effect the month following the month the change was verified by the client. Due to the time required for processing by the county department, receipt of any increase in grant payments may be delayed beyond the month following the month of the change.

2. Changes that result in a decrease in grant payments or total ineligibility shall affect a case following the policies outlined in Section 3.554.

D. If grant payments are over-paid because a client fails to timely report and/or timely verify changes in circumstances or income as required, a claim shall be established and a notice of overpayment and a public assistance repayment agreement form referenced in Section 3.582.B.4 . will be mailed. If the over-payment is discovered within the certification period, the client must be given written timely notice if grant payments are to be reduced.

Notes

9 CCR 2503-5-3.553

37 CR 13, July 10, 2014, effective 8/1/2014 37 CR 17, September 10, 2014, effective 10/1/2014 38 CR 04, February 25, 2015, effective 3/20/2015 38 CR 04, February 25, 2015, effective 4/1/2015 38 CR 09, May 10, 2015, effective 6/1/2015 38 CR 15, August 10, 2015, effective 9/1/2015 38 CR 23, December 10, 2015, effective 1/1/2016 39 CR 17, September 10, 2016, effective 10/1/2016 40 CR 03, February 10, 2017, effective 2/14/2017 41 CR 05, March 10, 2018, effective 4/1/2018 41 CR 15, August 10, 2018, effective 9/1/2018 41 CR 19, October 10, 2018, effective 11/1/2018 42 CR 01, January 10, 2019, effective 2/1/2019 43 CR 01, January 10, 2020, effective 1/1/2020 43 CR 03, February 10, 2020, effective 3/1/2020 43 CR 11, June 10, 2020, effective 7/1/2020 43 CR 23, December 10, 2020, effective 1/1/2021 44 CR 03, February 10, 2021, effective 3/2/2021 44 CR 13, July 10, 2021, effective 8/1/2021 45 CR 03, February 10, 2022, effective 3/2/2022 45 CR 05, March 10, 2022, effective 4/1/2022 45 CR 13, July 10, 2022, effective 7/1/2022 45 CR 15, August 10, 2022, effective 8/10/2022 45 CR 15, August 10, 2022, effective 8/30/2022 46 CR 01, January 10, 2023, effective 12/10/2022 46 CR 01, January 10, 2023, effective 1/1/2023 46 CR 03, February 10, 2022, effective 3/2/2023