Fla. Admin. Code Ann. R. 27P-19.010 - Disbursement
(1) The amount of funds estimated as
available for Base Grant and Competitive Award allocations shall be noticed
prior to each grant cycle.
(2) Base
Grant Awards provided under this rule shall be offered to the Board of County
Commissioners. Competitive Awards shall be offered to and accepted by the chief
executive officer, or by the appropriate governing body, if a local
government.
(3) Funds disbursed to
the Recipient for a competitive award by the Division that are not expended in
implementing the project shall be returned to the Division, along with interest
earned on the funds, within ninety (90) days of the expiration of the award
agreement. If the Recipient succeeds in acquiring products or services for less
than the budgeted amount, then it shall notify the Division and request
authorization to apply the unexpended funds to the project, identifying the
proposed use for the unexpended funds. If the unexpended funds can be applied
to enhance the project through acquisition of additional equipment or services
which will provide the same benefit as the approved project, then the Division
may approve the use of the unexpended funds. Overbudgeting projects will result
in a diminished score of the project.
(4) Each Recipient may receive trust funds
from the Division on a quarterly basis, based on the submittal of reports. Said
reports shall be provided using the forms included in the grant agreement, as
supplemented by any particular information requested in writing by the Division
prior to the due date of the report. The term of a competitive grant shall be
as set forth in the grant agreement, subject to any limitations imposed by the
applicable legislative appropriation. Any extensions shall be governed by
Section 287.057(11),
F.S.
(5) All recipients of trust
funds shall cause a financial audit to be performed in accordance with Section
216.349, F.S. A report of the
audit will be forwarded to the Division within 60 days of its
completion.
(6) Upon written
request and accompanying documentation detailing exceptional circumstances
justifying the need, not later than March 31 of each year, Base Grant
Recipients receiving trust funds may carry forward up to twenty-five (25)
percent of a single year grant award to the next fiscal year. For purposes of
this rule, amonts approved by the Division for carry forward from the award
year into the next award year, will be considered to have been spent. Base
Grant Recipients shall establish a separate account code in an interest bearing
account for approved carry forward funds and must annually report the use of
the funds and fund balances to the Division with the recipients annual Base
Grant close out report until the funds are fully expended.
(7) Recipients shall comply with all
applicable procurement rules and regulations in securing goods and services to
implement a proposed project. For purposes of the competitive grant programs
only, the Recipient shall identify the applicable procurement rules,
regulations and standards to be used in the first progress report to the
Division following the notice of award.
(8) The Recipient shall establish a separate
account code in an interest bearing account for tracking all deposits,
expenditures and interest pertaining to an award. A separate account code shall
be established for each award received.
(9) The Division shall be permitted to
inspect and monitor the records and facilities of funded projects and award
recipients. Such inspections may occur without notice at any reasonable time,
which shall be presumed to be normal business hours on Monday through
Friday.
(10) The Division shall
prescribe the type of information, timing and format in which project
information shall be reported in the grant agreement. In the event that the
Division determines that additional reports are necessary in order to
demonstrate compliance with this rule chapter or the terms of the grant
agreement, then the grant recipient shall supply said reports. Failure to meet
the requirements related to reporting shall constitute noncompliance.
(11) Allowable costs shall be determined in
accordance with applicable Federal Office of Management and Budget Circulars,
or, in the event no circular applies, by 48 C.F.R. part 31 CONTRACT COST
PRINCIPLES AND PROCEDURES.
Notes
Rulemaking Authority 252.35(2)(x), 252.373 FS. Law Implemented 216.052, 252.35, 252.373, 252.38 FS.
New 1-12-94, Amended 6-21-95, 11-13-96, 11-27-03, 1-3-06, Formerly 9G-19.010, Amended 7-18-13.
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