Fla. Admin. Code Ann. R. 29A-1.007 - Budget and Finance
(1) The Council
shall prepare and approve an annual budget request which shall be submitted to
the participating governmental units no later than the last day of May of each
year. The cost of the Council to the participating governmental units shall be
on a per capita basis.
(2)
Appropriations. The Council shall include, with the budget, a request that
monies approved for the Council be paid on or about October 1, or as otherwise
requested.
(3) Financial
Statements. A monthly financial statement accounting for all Council funds
shall be made to the Council.
(4)
Depositories. The Council shall deposit all funds in local depositories.
Designation of such depositories shall be the responsibility of the executive
director of the Council. The Council may maintain checking and savings accounts
and both shall be in the name of the Council. Monies in excess of what would be
required to fund the Council's operations for 1 month may be deposited in a
savings account.
(5) Required
Signatures. All checks or withdrawals of funds deposited in the Council's
accounts shall require two signatures. Those authorized to sign checks or
withdraw funds shall be the executive director, the bookkeeper, and one member
of the Council. The member of the Council shall be appointed by the chairman of
the Council. The chairman may appoint himself as the Council member.
(6) Fidelity Bonds. A public official
position schedule Fidelity Bond shall be obtained to cover the positions of the
executive director, the bookkeeper, and the member of the Council who is
designated by the chairman to sign checks and withdraw funds. The amount of
bond shall not be less than $50,000.00.
(7) Mail. The Council shall have a post
office box, and only the executive director and his designee shall have a key
to the box. He shall be responsible for all mail.
(8) Deposits. The bookkeeper shall be
responsible for the preparation of deposit slips, and all deposit slips shall
be signed by the executive director. Deposits shall not be made by any person
other than the executive director or the bookkeeper.
(9) Receipts. Receipts shall be issued for
all funds received by the Council. All staff members are authorized to give
receipts.
(10) Purchasing of
Material and Supplies.
(a) The purchasing of
material and supplies for the Council shall be the responsibility of the
executive director. Items in excess of $2,500.00 shall be on a bid basis. Items
in excess of $1,000.00 shall be approved by the Council.
(b) Upon receipt of material and supplies,
the individual who accepts the order shall sign for it. Before payment is made,
the executive director shall sign the bill.
(11) Bookkeeping. It shall be the
responsibility of the executive director to maintain a double-entry set of
books for the Council. An annual audit shall be conducted by a firm employed by
the Council.
Notes
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