Ga. Comp. R. & Regs. R. 144-4-.03 - Federal Grant Administration

The Council is designated by Executive Order of the Governor as the State Administering Agency for federal grant programs. The Council, in its discretion, may delegate any portion of its review duties to a committee of the Council. The following procedures are implemented by the Council in administering federal grant programs under its purview.

(1) Application. The agency shall prepare and submit any application according to prescribed federal guidelines and with the approval and signature of the Director.

(2) Preliminary Allocation Plan. Upon award of federal grant funding, the agency shall recommend to the Council a preliminary allocation plan that incorporates appropriate circumstances and priorities. The Council shall consider the recommendation and approve an allocation plan which will determine the guidelines for a request for proposal (RFP).

(3) Request for Proposal. A request for proposal consistent with the prescribed grant guidelines will detail the grant program, application deadline, eligibility, priorities, procedures for sub-grant application and review process. The agency shall, at a minimum, post notice of the availability of funds and the RFP on its website.

(4) Agency Review and Recommendations. Once the application deadline has passed, each application will be reviewed for completeness, verification of the proposed budget, assurance of project conformance with grant program guidelines and the preliminary allocation plan and confirmation of signatures of authorized officials. The agency shall provide the Council with funding recommendations and supporting documentation.

(5) Council Review and Recommendations. The agency recommendations will be furnished to the Council members at least five business days prior to a meeting at which a vote to award grant funds occurs. The Council may question and discuss any sub-grant application, program or agency recommendation. A vote will be taken on each application individually unless the Council determines that a vote on all recommendations at once or by group is appropriate. A majority of those present will determine the recommendation.

(6) Appeals. Any applicant denied an award may appeal the Council's recommendation by submitting further explanation of its proposal to the Director within ten business days of receipt of notice of the denial. The Council shall review appeals within thirty business days of the appeal deadline, considering any agency recommendation and exigent circumstances, and refer its determinations to the Director for further action.

(7) Governor's Approval. The Director will forward the sub-grant awards recommended by the Council to the Governor for review and approval.

(8) Notice of Award. Following the Governor's approval, the agency shall produce and forward to each sub-grantee an award package that includes required forms, instruction documents and other materials necessary to the grant process.

Notes

Ga. Comp. R. & Regs. R. 144-4-.03

O.C.G.A. Sec. 35-6A.

Original Rule entitled "Proceeding on Petition" adopted. F. Nov. 4, 1981; eff. Nov. 24, 1981. Repealed: New Rule entitled "Federal Grant Administration" adopted. F. Jan. 8, 2010; eff. Jan. 28, 2010.