Ga. Comp. R. & Regs. R. 160-5-1-.07 - Student and Staff Data Collections
(1)
DEFINITIONS.
(a)
Certification - the process
whereby a local school district superintendent officially attests to the fact
that data his or her school district has submitted to the Department is
accurate.
(b)
Data
Reporting - the process by which local school districts submit,
validate, verify and certify student and staff data.
(c)
Georgia Testing Identifier
(GTID) - a unique, unchangeable, random ten digit number containing
neither leading or trailing zeroes, nor three or more contiguous numbers that
are the same, (ex. 111, 2222, etc.) assigned on a permanent basis to each
student enrolled in a publicly funded K-12 Georgia school or program.
(2)
REQUIREMENTS.
(a) Local school systems shall report all
student and staff information in accordance with the guidelines and timelines
as published by the Georgia Department of Education (GaDOE) and posted on the
department's website.
(b) Local
school systems must certify their data by the annual deadline set by the GaDOE
unless the GaDOE has approved a district extension request.
(c) A local school district may request an
extension of the certification deadline only in the case of an unforeseen or
emergency situation. A request to extend the deadline must be made in writing
as specified by the GaDOE.
(d)
Local school systems shall maintain the confidentiality of student data in
accordance with the Family Educational Rights and Privacy Act
(FERPA).
(e) A student who is not
in attendance on the first day of school but was expected based on prior year
enrollment, shall be withdrawn as a no-show student and shall not be included
in any enrollment or attendance counts.
(f) All new student-level data elements must
be posted for public comment for 60 days.
(g) Georgia Testing Identifier.
1. Each student enrolling or enrolled in a
publicly funded K-12 Georgia school or program shall be assigned a Georgia
Testing Identifier (GTID). The GTID assigned to a student is the student's
unique identifier that shall not change. Students can only be assigned one
GTID.
2. The department shall
provide, to each local school system, an electronic data system for the
creation, tracking and maintenance of the GTID.
3. Local school systems shall accurately
record the GTID on all state assessment answer documents whether this is
accomplished through a pre-printed label, manually bubbled in by hand, or other
GaDOE approved method.
4. The GTID
shall be the primary student identifier for all reports and files submitted to
the GaDOE, including all state assessments, programs and funding activities as
well as federal programs and funding activities unless specifically exempted by
the GaDOE.
5. All local boards of
education shall include the GTID on all transcript records whether electronic
or in print.
6. All local boards of
education shall require student GTIDs be printed on student report
cards.
Notes
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