Ga. Comp. R. & Regs. R. 410-9-.12 - Reports and Records
(1) Reports and records shall be required of
each practical nursing education program for documentation of compliance with
applicable Georgia law and Board rules.
(2) Reports submitted to the Board from
schools by the practical nursing education program's nurse director shall
include the following reports:
(a) An Annual
Report form and requested documentation shall be submitted each year which
covers the previous calendar year and shall include:
1.General information on the program
including, but not limited to name, addresses, telephone and fax numbers, email
address and information regarding the program administrator.
2.Data on instructor-student clinical ratios
to include a current "Nursing Faculty Preceptor Summary Sheet," and nursing
faculty summary for all nursing faculty and all preceptors.
3.Data on clinical sites utilized and
contract dates.
4.Data on program
enrollments, withdrawals, and graduates.
5.Data on the program's course offerings to
include a current "Master Curriculum Plan" provided to Rule
410-9-.02(1)(f).
6.A description of anticipated program
changes for the coming year.
(b) Any corrections to the Annualized
Licensing Examination Passing Percentage Rate Report shall be returned to the
board within ten (10) working days of receipt of the initial report. Proof of
the correction such as copy(ies) of previous NCLEX-PN Scores-Report(s) shall be
provided to verify the erroneous information.
(c) Site Visit Report Materials shall include
the following forms:
1.The Clinical Facility
Information Sheet shall provide a complete listing of all clinical affiliates
and basic information on each facility. The sheet is also submitted whenever
there is a change in clinical facilities.
2.The Clinical Facility Self-Study Report
shall be completed by the Director of Nursing Services or appropriate
management at the clinical affiliate and shall be submitted to the
board.
(d) The Nursing
Faculty Summary Sheet shall be submitted to the board by the program director
as a listing of all full time and part time nursing employees of the program
and all preceptors.
(e) The Nursing
Faculty Qualification Record shall be completed by each nursing faculty member.
Each preceptor shall complete a Preceptor Qualification Record.
1.The Nursing Faculty Qualification Record
shall include secondary education, nursing licenses in other states, date of
original licensure, and evidence of current Georgia licensure as a registered
nurse.
2.A complete listing of all
nursing employment for the seven (7) years preceding the date of submission of
Nursing Faculty Qualification Record.
(f) The Practical Nursing Program Site Visit
Response shall address the board's recommendations and shall be submitted to
the Board within six (6) weeks after the program's receipt of the Site Visit
Report. The Practical Nursing Program Site Visit Response shall include the
program's plan to correct the deficiencies cited in the Site Visit
Report.
(g) The Practical Nursing
Program Self-Evaluation Report shall be submitted to the Board each time the
program's Annualized Licensing Examination Passing Percentage Report falls
below the eighty percent (80%) level for its graduates on the initial
examination.
1.The Practical Nursing Program
Self-Evaluation Report shall be received by the board within six (6) weeks of
the program's receipt of the Final Annualized Licensing Examination Passing
Percentage Report.
2.The Prac tical
Nursing Program Self Evaluation Report shall address the areas of: admission
and grading requirements; curriculum sequencing; course materials development
dates and reference materials publication dates; testing practices; practical
nursing review course and/or test-taking strategies offerings to students;
correlation of clinical experiences with appropriate theory.
(h) Proposed Program Change
Notifications are to be submitted to the board within thirty (30) days as
provided in Rule
410-9-.13.
(3) Reports to Schools from the Board. The
program's Annualized Licensing Examination Passing Percentage Report is
prepared by the board's nursing education consultant and covers the calendar
year from January 1st through December 31st of the preceding year.
(4) Program Records.
(a) The practical nursing education program
shall make available upon request, all program policies as provided in Rule
410-9-.09.
(b) Current agreements with all clinical
affiliates shall be maintained.
(c)
Nursing Faculty Meeting Minutes shall be made available upon request.
(d) The practical nursing education program's
Advisory Committee Meeting Minutes shall be made available upon
request.
(e) Program evaluations
shall include:
1.Evaluations of the course,
faculty, and clinical facilities completed by the students each
semester.
2.Annual evaluations of
the program by the program's graduates.
(f) Annual statistics on the program's
enrollments, withdrawals, and graduates.
(g) The program's curriculum materials shall
include:
1.The Program's Master Curriculum
Plan for each class currently enrolled.
2.All course materials for each curriculum
offering. This shall include, but not be limited to, lesson plans, handouts,
student clinical evaluation tools, texts/references list, and a clinical
experience facilities listing.
3.The program's Master Clinical Rotation Plan
and each course's Clinical Rotation Plan for each class currently
enrolled.
(5)
Student records. Students currently enrolled shall have a file which includes,
but not limited to, admission materials, documentation of theoretical and
clinical progression in the program's curriculum plan, and health
records.
(6) Final program
transcript. Transcripts shall identify each course in the curriculum plan,
include the earned grades and explain the grading system, and state the
theoretical and clinical hours the student was present for each
course.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.