Ga. Comp. R. & Regs. R. 665-2-12-.02 - Emergencies

(1) An agency may make purchases of goods or services in the open market in cases of emergency or pressing need. For this purpose, a pressing need is one arising from unforeseen causes including, but not limited to, delay by contractors, delay in transportation, breakdown in machinery, unanticipated volume of work, or financial situations which result in the State incurring unreasonable expenses. Emergencies are defined as situations that endanger lives, property or the continuation of a vital program or unreasonably risk assets, as determined by the agency executive officer, and that can be rectified only by immediate, on-the-spot purchases or rental of goods or services.

(2) Agencies may negotiate with a potential vendor(s) in an effort to acquire the quality of good or service needed at the best possible price, delivery, terms and conditions. If time permits, a solicitation document requesting or inviting an offer(s) may be issued, including standard language terms and conditions issued by GTA, unless circumstances prohibit their use.

(3) When emergency or pressing need action is necessary, and the expenditure is over the delegation, prior verbal approval shall be obtained from GTA if time permits. Subsequently, whether or not such prior approval was possible, if the expenditure is over the delegation, an explanation of the emergency or pressing need purchase shall be reported in writing to GTA.

Notes

Ga. Comp. R. & Regs. R. 665-2-12-.02

O.C.G.A. Secs. 50-25-7.3, 50-25-7.6, 50-25-4.

Original Rule entitled "Emergencies" adopted. F. Apr. 16, 2001; eff. May 6, 2001.