Haw. Code R. § 3-122-46 - Preparing a request for proposals

The request for proposals is used to initiate a competitive sealed proposal procurement and shall include:

(1) The specifications for the goods, services, or construction items to be procured, including a description of the performance or benefit required;

(2) All contractual terms and conditions applicable to the procurement;

(3) A statement as to when and in what manner prices are to be submitted;

(4) A statement concerning whether the proposal shall be accompanied by a proposal security pursuant to subchapter 24 or other evidence of financial responsibility;

(5) The term of the contract and conditions of renewal or extension, if any;

(6) Instructions and information to offerors, including pre-proposal conferences, the location where proposals are to be received, and the date, time, and place where proposals are to be received and reviewed;

(7) The relative importance of price and other evaluation criteria; and specific evaluation criteria to be used in evaluation of proposals which may include but is not limited to:

(A) Technical capability and approach for meeting performance requirements;

(B) Competitiveness and reasonableness of price;

(C) Managerial capabilities; and

(D) Best value factors;

(8) A statement that discussions may be conducted with "priority-listed offerors" pursuant to section 3-122-53, but that proposals may be accepted without discussions; and

(9) A statement that offerors shall designate in writing those portions of the unpriced proposal that contain trade secrets or other proprietary data that are to remain confidential, subject to section 3-122-58; that the material designated as confidential shall be readily separable from the proposal in order to facilitate inspection of the nonconfidential portion of the proposal.

Notes

Haw. Code R. § 3-122-46

[Eff 12/15/95; am and comp 11/17/97; am and comp MAR 21 2008] (Auth: HRS § 103D-202) (Imp: HRS § 103D-303)