Idaho Admin. Code r. 05.01.02.215 - DETENTION CENTER INFORMATION SYSTEMS

01. Records. The detention center shall have written policy and procedures to govern the collection, management, and retention of information pertaining to juvenile offenders and the operation of the detention center. Written policy and procedures will address, at a minimum, the following: (3-31-22)

a. Accuracy of information, including procedures for verification; (3-31-22)

b. Security of information, including access and protection from unauthorized disclosure; (3-31-22)

c. Content of records; (3-31-22)

d. Maintenance of records; (3-31-22)

e. Length of retention; and (3-31-22)

f. Method of storage or disposal of inactive records. (3-31-22)

02. Release of Information. Prior to release of information to agencies other than criminal justice authorities or other agencies with court orders for access, a written release of information shall be obtained from the juvenile offender's parent, legal guardian or through a court order with a copy of that release placed in the juvenile offender's file folder. (3-31-22)

03. Access to Records. Parents, legal guardians, legal representatives, and staff shall be permitted access to information in the juvenile offender's files and records as authorized by law. Absent a court order to the contrary, the detention center administrator may restrict access to certain information, or provide a summary of the information when its disclosure presents a threat to the safety and security of the detention center or may be detrimental to the best interests of the juvenile offender. If access to records is denied or restricted, documentation that states the reason for the denial or restriction shall be maintained by the detention center administrator. (3-31-22)

Notes

Idaho Admin. Code r. 05.01.02.215