a)
The text of each Part submitted for either publication or for filing shall be
single-spaced. However, a double-space shall appear between the Section heading
and the first line of text and shall appear between the last line of one
subsection and the first line of the next subsection. For rules published in
the Illinois Register, the Section number and heading of the first Section
being published shall appear one double-space below the main source note. For
rules filed with the Index Department as adopted, the first Section shall
appear on the next page following the main source note and each subsequent
Section shall begin on a new page.
b) Subsections shall be identified as
indicated in the following format.
1) First
level of subsection: Use a), b), c), etc.
2) Second level of subsection: Use 1), 2),
3), etc.
3) Third level of
subsection: Use A), B), C), etc.
4)
Fourth level of subsection: Use i), ii), iii), etc.
c) A single paragraph within a Section is not
labeled as a subsection. An opening paragraph (prior to labeled subsections or
indented items such as addresses, formulas, or definitions) is
allowed.
d) Subsections beyond the
fourth level are not allowed. Sections which contain further subsections must
be divided into separate Sections.
e) Sections which consist of definitions of
various terms in alphabetical order shall not include a subsection label for
each definition, but the definitions must be indented as if they were being
labeled. (For example, definitions in alphabetical order which would be labeled
at the first indent level shall appear, unlabeled, with each line of text
beginning two inches from the left hand edge of the page.) There shall be only
one definitions Section per Part except that each Subpart may have a
definitions Section. This Section should be the first Section within the
specified codification division. Definitions may appear in the text of other
Sections if necessary to explain that particular Section or subsequent Sections
in that Part or Subpart. Other lists within Sections (for example, a list of
recommended library books) may be arranged alphabetically without subsection
labels but must be indented properly. Lists of definitions or other items, if
not in alphabetical order, must be labeled.
f) When dividing a Section into subsections,
do not use an a) without a b), a 1) without a 2), etc. However, in labeling a
single Appendix, Exhibit, Illustration, or Table, the label "A" shall
appear.
g) When referring to one or
more subsections within the text of a subsection, the subsection label must be
enclosed in parentheses.
h)
Numbered or lettered phrases within a subsection are not allowed. Such numbered
phrases must be indented to the proper level and labeled
appropriately.
i) Since the
codification system shall be compatible with electronic data processing
equipment and programs maintained by and for the General Assembly (Section 5-80
of the Act), the Section symbol, subscript or superscript letters, the division
symbol, the delta symbol, the square root symbol, and other similar signs and
symbols, are not allowed within the text of an agency's rules. If an agency
determines that a formula containing such symbols is necessary within the text
of its rules and cannot write the formula in words rather than in symbols, the
agency shall give a camera-ready copy of the formula to the Index Department to
be used to scan into the rules for publication in the Illinois Administrative
Code. If an agency determines that a sign or symbol not specified in this
subsection must be included in the rule, the agency must contact the Index
Department to determine if it can be used prior to submitting the proposed
rules for Register publication.
j)
All acronyms, abbreviations, initials, and shortened forms which an agency
wishes to use in the text of its rules must be spelled out in full the first
time within each Part the reference appears with the acronym, abbreviation,
initials or shortened form placed immediately thereafter in parentheses. (A
definitions Section at the beginning of each Part is preferable.) The agency
may then use the acronym, abbreviation, initials or shortened form throughout
the remainder of the Part. This does not include the list of standard
abbreviations shown in subsection (k) below.
k) Listed below are standard abbreviations
and their meanings which do not have to be spelled out in an agency's rules as
specified in subsection (j) above. If an agency wishes to use one of these
abbreviations but wishes to attach a different meaning to it, it must follow
the procedures outlined in subsection (j) above.
1) All two letter abbreviations for the 50
states as designated by the United States Postal Service are allowed.
2) All chemical abbreviations for the
elements are allowed.
3) The
following are examples of commonly known abbreviations:
Abbreviation
|
Definition
|
A.C.
|
alternating current
|
a.m.
|
ante meridiem, morning
|
Ave.
|
Avenue
|
Blvd.
|
Boulevard
|
Btu
|
British thermal unit
|
C.
|
Centigrade, Celsius
|
C.D.T.
|
Central Daylight Time
|
CFR
|
Code of Federal Regulations
|
ch.
|
chapter
|
cm.
|
centimeter
|
C.S.T.
|
Central Standard Time (or other time zones)
|
cu.
|
cubic
|
D.C.
|
District of Columbia, Direct Current
|
Dr.
|
Drive
|
E.
|
East
|
e.g.
|
for example
|
et seq.
|
and those that follow
|
F.
|
Fahrenheit
|
FR
|
Federal Register
|
ft.
|
foot
|
ID
|
identification
|
i.e.
|
that is
|
ILAC
|
Illinois Administrative Code
|
ILCS
|
Illinois Compiled Statutes
|
Ill. Reg.
|
Illinois Register
|
Ill. Rev. Stat.
|
Illinois Revised Statutes
|
in.
|
inch
|
IRS
|
Internal Revenue Service
|
k.
|
kilogram
|
km.
|
kilometer
|
l.
|
liter
|
lb.
|
pound
|
Ln.
|
Lane
|
mg.
|
milligram
|
ml.
|
milliliter
|
mm.
|
millimeter
|
mph
|
miles per hour
|
Mt.
|
Mount
|
N.
|
North
|
n/a
|
not applicable
|
oz.
|
ounce
|
p.
|
page (Register citations to Volumes 1-4 only)
|
par., pars.
|
paragraph, paragraphs (statutory citations
only)
|
p.m.
|
post meridiem, afternoon
|
qt.
|
quart
|
Rd.
|
Road
|
S.
|
South
|
sq.
|
square
|
St.
|
Saint, Street
|
U.S.
|
United States
|
USC
|
United States Code
|
W.
|
West
|
yd.
|
yard
|