Ill. Admin. Code tit. 2, § 5151.30 - Public Records Officers
a) There
shall be one public records officer on each campus of the University of
Illinois. The public records officers are responsible for ensuring appropriate
University response to requests for access to records under the Illinois
Freedom of Information Act and the State Records Act. The designation of public
records officers shall not be construed to prohibit officials who have in the
past been authorized to make records or information available to the public
from continuing to do so.
b) Public
records officers shall:
1) Implement these
rules governing access to public records.
2) Coordinate the efforts of other University
employees under the State Records Act, the Freedom of Information Act and these
rules.
3) Maintain and make
available for public inspection the list of types or categories of records
described in Section
5151.40
of these rules.
4) Assist the
public in identifying requested records.
5) Extend the time for acting on a request,
if necessary, for any of the reasons specified in Section 3 of the Freedom of
Information Act.
6) After records
are located and reviewed, make the records available for inspection or deny
access to the records in whole or in part.
7) Explain in writing the reasons for denial
of access, the names and titles of persons responsible for denial and inform
the requester of his or her right to appeal to the President of the
University.
8) Upon request for a
copy of a record which is subject to public inspection, make a copy available
upon compliance with fee and copyright requirements.
9) Upon request certify that a copy is a true
copy.
10) Upon failure to locate
records state that the University is not the custodian for such records or that
the records cannot be found after diligent search.
11) Maintain in the Office of the Public
Records Officer a public file of denials indexed according to type of record
requested and type of exemption asserted by the University.
Notes
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