Ill. Admin. Code tit. 2, § 851.500 - Inspection and Copy of Records
a)
The Agency may make available records for personal inspection at the Agency's
Springfield, office located at 1301 Concordia Court, Springfield IL 62702, the
Chicago office located at the James R. Thompson Center, 100 W. Randolph Street,
Chicago IL 60601 or the Marion office located at 2309 W. Main Street, Marion IL
62959, or at another location agreed to by both the Agency and the requester.
No original record shall be removed from State-controlled premises except under
constant supervision of the agency responsible for maintaining the record. The
Agency may provide records in duplicate forms, including, but not limited to,
paper copies, data processing printouts, videotape, microfilm, audio tape, reel
to reel microfilm, photographs, computer disks and diazo.
b)
When a person requests a copy of a
record maintained in an electronic format, the Agency shall furnish it in the
electronic format specified by the requester, if feasible. If it is not
feasible to furnish the records in the specified electronic format, then the
Agency shall furnish it in the format in which it is maintained by the Agency,
or in paper format at the option of the requester. (Section 6(a) of
FOIA)
c) A requester may inspect
records by appointment only, scheduled subject to space availability. The
Agency will schedule inspection appointments to take place during normal
business hours Monday through Friday, exclusive of State holidays. If the
requester must cancel the viewing appointment, the requester shall so inform
the Agency as soon as possible before the appointment.
d) In order to maintain routine Agency
operations, the requester may be asked to leave the inspection area for a
specified period of time.
e) The
requester will have access only to the designated inspection area.
f) Requesters shall not be permitted to take
briefcases, folders or similar materials into the room where the inspection
takes place. An Agency employee may be present during the inspection.
g) The requester shall segregate and identify
the documents to be copied during the course of the inspection.
Notes
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