Ill. Admin. Code tit. 35, § 721.935 - Recordkeeping Requirements
a)
Compliance Required
1) Each remanufacturer or
other person that stores or treats the hazardous secondary material subject to
the provisions of this Subpart AA must comply with the recordkeeping
requirements of this Section.
2) A
remanufacturer or other person that stores or treats the hazardous secondary
material of more than one hazardous secondary material management unit subject
to the provisions of this Subpart AA may comply with the recordkeeping
requirements for these hazardous secondary material management units in one
recordkeeping system if the system identifies each record by each hazardous
secondary material management unit.
b) The remanufacturer or other person that
stores or treats the hazardous secondary material must keep the following
records on-site:
1) For facilities that
comply with the provisions of Section
721.933(a)(2),
an implementation schedule that includes dates by which the closed-vent system
and control device will be installed and in operation. The schedule must also
include a rationale of why the installation cannot be completed at an earlier
date. The implementation schedule must be kept on-site at the facility by the
effective date that the facility becomes subject to the provisions of this
Subpart AA.
2) Up-to-date
documentation of compliance with the process vent standards in Section
721.932,
including the following:
A) Information and
data identifying all affected process vents, annual throughput and operating
hours of each affected unit, estimated emission rates for each affected vent
and for the overall facility (i.e., the total emissions for all affected vents
at the facility), and the approximate location within the facility of each
affected unit (e.g., identify the hazardous secondary material management units
on a facility plot plan).
B)
Information and data supporting determinations of vent emissions and emission
reductions achieved by add-on control devices based on engineering calculations
or source tests. For the purpose of determining compliance, determinations of
vent emissions and emission reductions must be made using operating parameter
values (e.g., temperatures, flow rates, or vent stream organic compounds and
concentrations) that represent the conditions that result in maximum organic
emissions, such as when the hazardous secondary material management unit is
operating at the highest load or capacity level reasonably expected to occur.
If the remanufacturer or other person that stores or treats the hazardous
secondary material takes any action (e.g., managing a material of different
composition or increasing operating hours of affected hazardous secondary
material management units) that would result in an increase in total organic
emissions from affected process vents at the facility, then a new determination
is required.
3) Where a
remanufacturer or other person that stores or treats the hazardous secondary
material chooses to use test data to determine the organic removal efficiency
or total organic compound concentration achieved by the control device, a
performance test plan must be developed and include the following:
A) A description of how it is determined that
the planned test is going to be conducted when the hazardous secondary material
management unit is operating at the highest load or capacity level reasonably
expected to occur. This must include the estimated or design flow rate and
organic content of each vent stream and define the acceptable operating ranges
of key process and control device parameters during the test program.
B) A detailed engineering description of the
closed-vent system and control device, including the following:
i) Manufacturer's name and model number of
control device.
ii) Type of control
device.
iii) Dimensions of the
control device.
iv)
Capacity.
v) Construction
materials.
C) A detailed
description of sampling and monitoring procedures, including sampling and
monitoring locations in the system, the equipment to be used, sampling and
monitoring frequency, and planned analytical procedures for sample
analysis.
4)
Documentation of compliance with Section
721.933
must include the following information:
A) A
list of all information references and sources used in preparing the
documentation.
B) Records,
including the dates, of each compliance test required by Section
721.933(k).
C) If engineering calculations are used, a
design analysis, specifications, drawings, schematics, and piping and
instrumentation diagrams based on the appropriate sections of "APTI Course 415:
Control of Gaseous Emissions", incorporated by reference as specified in 35
Ill. Adm. Code
720.111, or other
engineering texts acceptable to the Agency that present basic control device
design information. Documentation provided by the control device manufacturer
or vendor that describes the control device design in accordance with
subsections (b)(4)(C)(i) through (b)(4)(C)(vii) may be used to comply with this
requirement. The design analysis must address the vent stream characteristics
and control device operation parameters, as specified below. The Agency must
state whether or not the other engineering texts are acceptable or unacceptable
in writing to the remanufacturer or other person that stores or treats the
hazardous secondary material.
i) For a
thermal vapor incinerator, the design analysis must consider the vent stream
composition, constituent concentrations, and flow rate. The design analysis
must also establish the design minimum and average temperature in the
combustion zone and the combustion zone residence time.
ii) For a catalytic vapor incinerator, the
design analysis must consider the vent stream composition, constituent
concentrations, and flow rate. The design analysis must also establish the
design minimum and average temperatures across the catalyst bed inlet and
outlet.
iii) For a boiler or
process heater, the design analysis must consider the vent stream composition,
constituent concentrations, and flow rate. The design analysis must also
establish the design minimum and average flame zone temperatures, combustion
zone residence time, and description of method and location where the vent
stream is introduced into the combustion zone.
iv) For a flare, the design analysis must
consider the vent stream composition, constituent concentrations, and flow
rate. The design analysis must also consider the requirements specified in
Section
721.933(d).
v) For a condenser, the design analysis must
consider the vent stream composition, constituent concentrations, flow rate,
relative humidity, and temperature. The design analysis must also establish the
design outlet organic compound concentration level, design average temperature
of the condenser exhaust vent stream, and design average temperatures of the
coolant fluid at the condenser inlet and outlet.
vi) For a carbon adsorption system such as a
fixed-bed adsorber that regenerates the carbon bed directly onsite in the
control device, the design analysis must consider the vent stream composition,
constituent concentrations, flow rate, relative humidity, and temperature. The
design analysis must also establish the design exhaust vent stream organic
compound concentration level, number and capacity of carbon beds, type and
working capacity of activated carbon used for carbon beds, design total steam
flow over the period of each complete carbon bed regeneration cycle, duration
of the carbon bed steaming and cooling/ drying cycles, design carbon bed
temperature after regeneration, design carbon bed regeneration time, and design
service life of carbon.
vii) For a
carbon adsorption system such as a carbon canister that does not regenerate the
carbon bed directly onsite in the control device, the design analysis must
consider the vent stream composition, constituent concentrations, flow rate,
relative humidity, and temperature. The design analysis must also establish the
design outlet organic concentration level, capacity of carbon bed, type and
working capacity of activated carbon used for carbon bed, and design carbon
replacement interval based on the total carbon working capacity of the control
device and source operating schedule.
D) A statement signed and dated by the
remanufacturer or other person that stores or treats the hazardous secondary
material certifying that the operating parameters used in the design analysis
reasonably represent the conditions that exist when the hazardous secondary
material management unit is or would be operating at the highest load or
capacity level reasonably expected to occur.
E) A statement signed and dated by the
remanufacturer or other person that stores or treats the hazardous secondary
material certifying that the control device is designed to operate at an
efficiency of 95 percent or greater unless the total organic concentration
limit of Section
721.932(a)
is achieved at an efficiency less than 95 weight percent or the total organic
emission limits of Section
721.932(a)
for affected process vents at the facility can be attained by a control device
involving vapor recovery at an efficiency less than 95 weight percent. A
statement provided by the control device manufacturer or vendor certifying that
the control equipment meets the design specifications may be used to comply
with this requirement.
F) If
performance tests are used to demonstrate compliance, all test
results.
c)
Design documentation and monitoring, operating, and inspection information for
each closed-vent system and control device required to comply with the
provisions of this part must be recorded and kept up-to-date at the facility.
The information must include the following:
1) Description and date of each modification
that is made to the closed-vent system or control device design.
2) Identification of operating parameter,
description of monitoring device, and diagram of monitoring sensor location or
locations used to comply with Section
721.933(f)(1)
and (f)(2).
3) Monitoring, operating, and inspection
information required by Section
721.933(f)
through (k).
4) Date, time, and duration of each period
that occurs while the control device is operating when any monitored parameter
exceeds the value established in the control device design analysis, as
specified below:
A) For a thermal vapor
incinerator designed to operate with a minimum residence time of 0.50 second at
a minimum temperature of 760 °C, period when the combustion temperature is
below 760 °C.
B) For a thermal
vapor incinerator designed to operate with an organic emission reduction
efficiency of 95 weight percent or greater, period when the combustion zone
temperature is more than 28 °C below the design average combustion zone
temperature established as a requirement of subsection (b)(4)(C)(i).
C) For a catalytic vapor incinerator, period
when either of the following occurs:
i)
Temperature of the vent stream at the catalyst bed inlet is more than 28 °C
below the average temperature of the inlet vent stream established as a
requirement of subsection (b)(4)(C)(ii); or
ii) Temperature difference across the
catalyst bed is less than 80 percent of the design average temperature
difference established as a requirement of subsection
(b)(4)(C)(ii).
D) For a
boiler or process heater, period when either of the following occurs:
i) Flame zone temperature is more than 28
°C below the design average flame zone temperature established as a
requirement of subsection (b)(4)(C)(iii); or
ii) Position changes where the vent stream is
introduced to the combustion zone from the location established as a
requirement of subsection (b)(4)(C)(iii).
E) For a flare, period when the pilot flame
is not ignited.
F) For a condenser
that complies with Section
721.933(f)(2)(F)(i),
period when the organic compound concentration level or readings of organic
compounds in the exhaust vent stream from the condenser are more than 20
percent greater than the design outlet organic compound concentration level
established as a requirement of subsection (b)(4)(C)(v).
G) For a condenser that complies with Section
721.933(f)(2)(F)(ii),
period when either of the following occurs:
i) Temperature of the exhaust vent stream
from the condenser is more than 6 °C above the design average exhaust vent
stream temperature established as a requirement of subsection (b)(4)(C)(v);
or
ii) Temperature of the coolant
fluid exiting the condenser is more than 6 °C above the design average
coolant fluid temperature at the condenser outlet established as a requirement
of subsection (b)(4)(C)(v).
H) For a carbon adsorption system, such as a
fixed-bed carbon adsorber that regenerates the carbon bed directly onsite in
the control device and which complies with Section
721.933(f)(2)(G)(i),
any period when the organic compound concentration level or readings of organic
compounds in the exhaust vent stream from the carbon bed are more than 20
percent greater than the design exhaust vent stream organic compound
concentration level established as a requirement of subsection
(b)(4)(C)(vi).
I) For a carbon
adsorption system, such as a fixed-bed carbon adsorber that regenerates the
carbon bed directly onsite in the control device and which complies with
Section
721.933(f)(2)(G)(ii),
any period when the vent stream continues to flow through the control device
beyond the predetermined carbon bed regeneration time established as a
requirement of subsection (b)(4)(C)(vi).
5) Explanation for each period recorded under
subsection (c)(4) of the cause for control device operating parameter exceeding
the design value and the measures implemented to correct the control device
operation.
6) For a carbon
adsorption system operated subject to requirements specified in Section
721.933(g)
or (h)(2), any date when existing carbon in
the control device is replaced with fresh carbon.
7) For a carbon adsorption system operated
subject to requirements specified in Section
721.933(h)(1),
a log that records:
A) Date and time when
control device is monitored for carbon breakthrough and the monitoring device
reading.
B) Date when existing
carbon in the control device is replaced with fresh carbon.
8) Date of each control device startup and
shutdown.
9) A remanufacturer or
other person that stores or treats the hazardous secondary material designating
any components of a closed-vent system as unsafe to monitor pursuant to Section
721.933(o)
must record in a log that is kept at the facility the identification of
closed-vent system components that are designated as unsafe to monitor in
accordance with the requirements of Section
721.933(o),
an explanation for each closed-vent system component stating why the
closed-vent system component is unsafe to monitor, and the plan for monitoring
each closed-vent system component.
10) When each leak is detected as specified
in Section
721.933(l),
the following information must be recorded:
A) The instrument identification number, the
closed-vent system component identification number, and the operator name,
initials, or identification number.
B) The date the leak was detected and the
date of first attempt to repair the leak.
C) The date of successful repair of the
leak.
D) Maximum instrument reading
measured by Reference Method 21 (Determination of Volatile Organic Compound
Leaks) in appendix A to 40 CFR 60 (Test Methods), incorporated by reference in
35 Ill. Adm. Code 720.111, after it is successfully repaired or determined to
be nonrepairable.
E) "Repair
delayed" and the reason for the delay if a leak is not repaired within 15
calendar days after discovery of the leak.
i)
The remanufacturer or other person that stores or treats the hazardous
secondary material may develop a written procedure that identifies the
conditions that justify a delay of repair. In such cases, reasons for delay of
repair may be documented by citing the relevant sections of the written
procedure.
ii) If delay of repair
was caused by depletion of stocked parts, there must be documentation that the
spare parts were sufficiently stocked on-site before depletion and the reason
for depletion.
d) Records of the monitoring, operating, and
inspection information required by subsections (c)(3) through (c)(10) must be
maintained by the owner or operator for at least three years following the date
of each occurrence, measurement, maintenance, corrective action, or
record.
e) For a control device
other than a thermal vapor incinerator, catalytic vapor incinerator, flare,
boiler, process heater, condenser, or carbon adsorption system, the Agency must
specify the appropriate recordkeeping requirements. The Agency must specify the
appropriate recordkeeping requirements in writing to the remanufacturer or
other person that stores or treats the hazardous secondary material.
f) Up-to-date information and data used to
determine whether or not a process vent is subject to the requirements in
Section 721.932, including supporting documentation as required by Section
721.934(d)(2)
when application of the knowledge of the nature of the hazardous secondary
material stream or the process by which it was produced is used, must be
recorded in a log that is kept at the facility.
Notes
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