Ill. Admin. Code tit. 44, § 1.2020 - Small Purchase Limits
a) Application
1) Individual procurements of $100,000 or
less for supplies or services may be made without notice or competition. These
small purchase maximums shall be subject to the annual cost of living increases
set forth in subsection (a)(3).
2)
Procurements for construction and construction related services of $100,000 or
less, or as increased to reflect increases in the consumer price index as
determined by the CPO-GS.
3) Each
April, the CPO-GS will determine the CPI adjustment to the small purchase
thresholds applicable for the next fiscal year. If the CPI is greater than
zero, the thresholds identified in Section 20-20(a) of the Code will be reduced
in an amount that, with the CPI increase, would result in the small purchase
thresholds remaining as stated in subsection (a)(1). By July 1, 2019 and every
five years thereafter, the CPO-GS will review the small purchase thresholds to
determine if a modification to the thresholds is needed. If a modification is
needed, the CPO-GS will consult with the PPB.
b) Determination of Small Purchase Status
1) In determining whether a contract is under
the small purchase limit, the stated price or value, as applicable, of the
supplies or services plus any optional supplies and services, determined in
good faith, shall be utilized. When the value is calculated month-to-month or
in a similar fashion, the amount shall be calculated for a 12 month
period.
2) If only a unit price or
hourly rate is known, the contract shall be considered small and shall have a
not to exceed limit applicable to the type of procurement (see subsection
(a)).
3) If, after signing the
contract, the actual cost of completing the contract is determined to exceed
the small purchase amount, and the SPO determines that a supplemental
procurement is not economically feasible or practicable because of the
immediacy of the State agency's needs or other circumstances, the SPO must
follow the procedures for sole source or emergency procurement, whichever is
applicable, to complete the contract.
c) The CPO-GS may establish policies and
procedures to manage the use of the small purchase method of source selection.
The SPO may establish additional policies and procedures applicable to State
agencies under the SPO's jurisdiction.
d) If there is a repetitive need for small
procurements of the same type, the State agency shall notify the SPO who shall
consider whether issuing a competitive sealed bid or proposal for procurement
of those needs is in the best interests of the State.
Notes
Amended at 37 Ill. Reg. 8123, effective June 5, 2013
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