Ill. Admin. Code tit. 44, § 8.1525 - Bulletin Content
a) The Bulletin
will contain all content required by the Code. The Bulletin may include
reference information of general interest (e.g., how to access the other
volumes of the Bulletin, notice of new legislation, announcements and
determinations) and may serve as the CPO's official website.
b) Notice of each procurement shall contain
at least the following information:
1) the
name of the purchasing and using agency, if different;
2) a brief description of the project with
respect to which the services are being procured and of the services sought in
the particular solicitation;
3) a
project reference number;
4) the
date the procurement is first offered (procurements that require notice shall
not be distributed to vendors prior to the date the notice is first published
in the Bulletin);
5) the date, time
and location for submitting bids or proposals;
6) the method of source selection;
7) the name and contact information of the
SPO in charge and the name of the CDB Project Manager assigned to the
procurement;
8) instructions on how
to obtain a comprehensive purchase description and any disclosure and contract
forms;
9) encouragement to
prospective vendors to hire qualified veterans;
10) encouragement to prospective vendors to
hire qualified Illinois minorities, women, persons with disabilities and
residents discharged from any Illinois adult correctional center; and
11) any unique evaluation scoring
criteria.
c) The SPO
shall send notice of bid opening results electronically directly to each bidder
or offeror on the day of bid opening and posted on the CDB website no later
than the next day after the bid opening.
d) Notice of the award that was subject of a
notice in subsection (b) shall be issued electronically by the SPO on the day
of the award to those bidders or offerors submitting responses to the
solicitation and no later than the next day after the award on the CDB website.
Should the SPO fail to send notice of award to bidders or offerors submitting
responses to the solicitation, the time for filing a bid protest will be
extended a day for each day the notice of award is late, up to 5 business days.
No later than the end of the next business day, CDB shall publish the notice of
award to its website.
e) The SPO
shall publish the notice of award in the Bulletin. This notice shall contain at
least the following information:
1) the
information published under subsections (b)(1) through (7);
2) contract price and the name of the vendor
selected for award;
3) the number
of unsuccessful responding vendors;
4) for each vendor who submitted a response:
A) the vendor's name;
B) the amount bid; and
C) the percentage of business enterprise
utilization plan;
5) the
total number of veteran owned small businesses and service disabled veteran
owned small businesses that submitted bids and the percentage of veteran
utilization plan; and
6) other
disclosures required to be published in the Bulletin.
f) In addition to the notice requirements of
subsection (e), for solicitations, CDB shall post notice of the apparent low
bidder's award and all other bids from bidders responding to the solicitation
on its website the next business day or may include a link to the Bulletin for
the detailed information of the award.
g) If CDB awards to other than the lowest
responsible and responsive bidder whose bid meets the requirements and criteria
set forth in the invitation to bid pursuant to Section 20-10(g), an SPO must
post in the Bulletin a written explanation with the notice of award. The
written explanation must also be filed with the Legislative Audit Commission
and must include:
1) a descriptions of CDB's
needs;
2) a determination that the
anticipated cost will be fair and reasonable;
3) a listing of all responsible and
responsive bidders; and
4) the name
of the bidder selected, the total contract price and the reasons for selecting
that bidder.
h)
Publication of Award
1) The SPO shall publish
in the Bulletin the following information regarding emergency procurements
within 3 business days after award of an emergency contract:
A) name of the procuring agency (and using
agency, if different);
B) name of
the vendor selected for award;
C)
brief description of what services or supplies the vendor is authorized to
provide;
D) total price (if only an
estimate is known, it shall be published, but a subsequent notice repeating all
required information shall be published when the final amount is
known);
E) reasons for using the
emergency method of source selection;
F) name of the SPO and the name of the CDB
personnel on the purchasing staff in charge of the procurement;
G) the name of the user agency official or
officials who initiated the emergency contract action in accordance with
Section
8.2030(f)(2);
and
H) affidavit of emergency
procurement, if available, and if not available, to be filed as an amendment to
the notice within 10 days after the emergency procurement.
2) For purposes of this subsection (h), an
emergency contract is "awarded" when a Procurement Officer authorizes a vendor
to commence work in accordance with Section
8.2030 or
when a fully executed contract is issued, whichever occurs first.
i) In addition to the requirements
of subsection (h), the notice of hearing to extend an emergency contract must
be posted electronically in the Bulletin at least 14 days prior to
hearing.
j) The following
information in regard to sole source procurements shall be published by the CPO
in the Bulletin at least 14 days prior to the award of a contract to a sole
source vendor or as many days before the holding of any public hearing pursuant
to Section 20-25(a) of the Code:
1) name of
the purchasing agency (or using agency, if different);
2) name of the intended sole source
vendor;
3) a description of what
services or supplies CDB intends to procure;
4) contact information for the CPO and the
name of the CDB personnel on the purchasing staff in charge of the
procurement;
5) the date, time and
location of the a scheduled public hearing with an explanation that the hearing
will be cancelled if no hearing request is received; and
6) a completed sole source justification form
as prescribed by PPB.
k)
CDB shall post in the Bulletin a copy of its annual report of utilization of
businesses owned by minorities, females and persons with disabilities. Posting
is due within 10 days after CDB submits its report to the Business Enterprise
Council pursuant to Section 6(c) of the Business Enterprise for Minorities,
Females, and Persons with Disabilities Act [30 ILCS 575 ].
l) As determined by the CPO, other notices
shall be published in the Bulletin as provided by the Code, including notices
related to suspensions and debarment, Business Enterprise Program and Small
Business Set-Aside waivers, and other matters of public interest.
m) The CPO may allow another CPO or another
governmental entity to publish procurement related notices and other matters of
public interest in the Bulletin.
Notes
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