Ill. Admin. Code tit. 71, § 2005.60 - Use of Building for Non-Demonstration Activity or Fund-Raising Events
a) Not-for-profit
organizations that apply to sell baked goods or other items with a price not to
exceed $50.00 in the Capitol Complex
buildings shall submit a Special Events form to the Department of Physical
Services, Special Events Division at least 48 hours in advance of the desired
start of their sale and in the same manner as outlined in Section
2005.50. The application must
state the name of the organization, the date requested for the sale or
activity, the location requested, and any alternative dates and locations.
1) Only one activity at a time will be
approved by the Director for each location.
2) The only locations allowed for the sales
are the northwest lobby of the Howlett Building, the area on the south side of
the Stratton Building Cafeteria, and the designated first-floor hallway area at
the Department of Driver Services Building at 2701 South Dirksen
Parkway.
3) Sales may occur only
during the public business hours.
4) The Director will only approve
applications to sell submitted by not-for-profit organizations, who must submit
a copy of the organization's tax-exempt number form. No organization without a
tax-exempt number will be allowed to sell in the areas designated.
5) If a not-for-profit organization is not
authorized to transact business in the State of Illinois, as determined by the
Secretary of State Department of Business Services, the application will be
denied.
b) No commercial
activity, including but not limited to selling real estate, automobiles, or
insurance, is allowed in the Capitol Complex buildings.
c) No alcohol or alcoholic beverages are
allowed to be sold, consumed, delivered, or used in the buildings, except as
permitted by Section 6-15 of the Liquor Control Act of 1934 [235 ILCS
5 ].
d)
All organizations that are permitted to use the Capitol Complex or the
buildings shall indemnify the State and the Secretary of State from any injury
or damage caused by their members' or participants' negligence or willful
misconduct. The members who cause the damage or injury are primarily
responsible. The organization must also restore the used areas to their pre-use
appearance and condition, less reasonable wear and tear, and the Director is
the final decision-maker on the cleanup of the used area. This subsection
applies to those organizations listed in subsection (a) and any other
organization receiving permission from the Director to use the specified
buildings for meetings or parties.
e) All Special Events forms requesting use of
Capitol Complex buildings or grounds shall be submitted to the Special Events
Division at least 48 hours in advance of the proposed starting time of the
activity.
f) Decorations cannot be
applied by tape, glue, or any type of adhesive material to any part of the
building, unless special arrangements have been made and approved by the
Special Events Coordinator. No candles, confetti, or balloons are allowed. No
smoke or fog machines are permitted. Any other special effects equipment must
have prior approval of the Special Events Division.
g) No on-site cooking or warming of food with
flames or burners, such as grilling or the use of Sterno or other canned heat,
is permitted in the Capitol Complex or on the grounds, except as permitted
under subsection (j).
h) Permitted
uses of the Capitol Complex may be canceled without prior notice by the
Director of the Department of Police if security concerns warrant that
action.
i) Any entity that contacts
the Special Events Division to erect a display in the Capitol building rotunda
between Thanksgiving and New Year's Day shall be granted a permit to do so on a
first-come, first-served basis with a total limit of 5 displays permitted at a
time. A request for a display in any calendar year may be made any time on or
after January 2 of the same calendar year. The displays, if applicable, must
meet the following requirements:
1) Any lights
used in the displays must be LED lights;
2) Decorations must be unbreakable or
sufficiently secured to avoid damage;
3) Any required equipment to set up or
operate the display shall be provided by the entity;
4) Displays must be assembled by the entity
seeking to place the display; and
5) Assembly and disassembly of the display
must be coordinated with the Special Events Division for a business
day.
j) No more than two
food trucks per calendar day may provide food and nonalcoholic beverages to
individuals at the Department of Driver Services Building at 2701 South Dirksen
Parkway, provided that the owner or operator of the food truck receives a
permit from the Director of Physical Services to operate on a particular day.
All food preparation shall be contained within the food truck and the food
truck operator shall be responsible for removing all food waste and trash
associated with the food truck operations. All water and other utility
requirements shall be provided by the food truck operator. The designated food
trucks may only be located in an area designated by the Director from 11 a.m.
through 2 p.m. on the permitted day. If the Director of Driver Services,
Director of Physical Services, or Director of the Department of Police, or
their designees, determine that a food truck is interfering with Secretary of
State daily operations or is causing a disturbance, the food truck may be asked
to leave the premises for the remainder of the day.
Notes
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