Iowa Admin. Code r. 199-37.5 - Voucher system
(1)
Amount. The voucher will state a standard amount for a
particular piece of equipment.
a. The standard
amount shall be determined and updated periodically by the program
administrator.
b. The standard
amount shall be 95 percent of the average retail market price for the piece of
equipment, unless the retail market price is more than $1,000, in which case
the standard amount shall be 99 percent of the average retail market price. The
standard amount may be increased to 100 percent if a person demonstrates to the
program administrator that the person is unable to pay the matching
amount.
(2)
Voucher use. The recipient of a voucher may purchase equipment
from any vendor that will accept the voucher and may apply the voucher amount
toward purchase of the brand and model of indicated equipment as the recipient
chooses. An invoice for equipment purchased prior to the issuance of a voucher
shall not be reimbursed.
(3)
Term. The voucher shall provide for a 40-day period for the
voucher recipient to present the voucher to the vendor. The vendor, upon
presentation of the voucher, shall have 60 days to complete the sale and
delivery of the equipment and to return the voucher to the program
administrator. The program administrator shall have 20 days to process and
return the voucher to the commission for payment. The program administrator,
for good cause shown, may extend either the 40- or 60-day deadline, provided
the voucher is returned to the commission for payment within 120 days from the
issuance of the voucher. The program administrator may authorize reimbursement
for a voucher issued more than 120 days before the voucher is sent to the
commission for payment if the program administrator determines good cause
exists for extending the 120-day deadline and provides supporting documentation
to the commission.
(4)
Payment. The voucher is not a negotiable instrument. Upon
presentation of documentation by the vendor as required by the commission,
including but not limited to an invoice showing an amount due no greater than
the voucher amount, the vendor will be issued a state warrant for the amount
due.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(1) Amount. The voucher will state a standard amount for a particular piece of equipment.
a. The standard amount shall be determined and updated periodically by the program administrator.
b. The standard amount shall be 95 percent of the average retail market price for the piece of equipment, unless the retail market price is more than $1,000, in which case the standard amount shall be 99 percent of the average retail market price. The standard amount may be increased to 100 percent if a person demonstrates to the program administrator that the person is unable to pay the matching amount.
(2) Voucher use. The recipient of a voucher may purchase equipment from any vendor that will accept the voucher and may apply the voucher amount toward purchase of the brand and model of indicated equipment as the recipient chooses. An invoice for equipment purchased prior to the issuance of a voucher shall not be reimbursed.
(3) Term. The voucher shall provide for a 40-day period for the voucher recipient to present the voucher to the vendor. The vendor, upon presentation of the voucher, shall have 60 days to complete the sale and delivery of the equipment and to return the voucher to the program administrator. The program administrator shall have 20 days to process and return the voucher to the commission for payment. The program administrator, for good cause shown, may extend either the 40- or 60-day deadline, provided the voucher is returned to the commission for payment within 120 days from the issuance of the voucher. The program administrator may authorize reimbursement for a voucher issued more than 120 days before the voucher is sent to the commission for payment if the program administrator determines good cause exists for extending the 120-day deadline and provides supporting documentation to the commission.
(4) Payment. The voucher is not a negotiable instrument. Upon presentation of documentation by the vendor as required by the commission, including but not limited to an invoice showing an amount due no greater than the voucher amount, the vendor will be issued a state warrant for the amount due.