Iowa Admin. Code r. 281-120.416 - Destruction of information
(1)
Notification to parent. The participating agency must inform
parents when personally identifiable information collected, maintained, or used
under this chapter is no longer needed to provide services to the child under
Part C of the Act, the GEPA provisions in
20 U.S.C.
1232f, and EDGAR, 34 CFR Parts 76 and
80.
(2)
Mandatory and
permissive destruction of personally identifiable information. Subject
to subrule 120.416(1), the information must be destroyed at the request of the
parents. However, a permanent record of a child's name, date of birth, parent
contact information (including address and telephone number), names of service
coordinator(s) and EIS provider(s), and exit data (including year and age upon
exit and any programs entered into upon exiting) may be maintained without time
limitation.
(3)
Rule of
construction-"no longer needed to provide services." For purposes of
this rule, "no longer needed to provide services" means that a record is no
longer relevant to the provision of Early ACCESS services and is no longer
needed for accountability and audit purposes. At a minimum, a record needed for
accountability and audit purposes will be retained for five years after
completion of the activity for which funds were used.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(1) Notification to parent. The participating agency must inform parents when personally identifiable information collected, maintained, or used under this chapter is no longer needed to provide services to the child under Part C of the Act, the GEPA provisions in 20 U.S.C. 1232f, and EDGAR, 34 CFR Parts 76 and 80.
(2) Mandatory and permissive destruction of personally identifiable information. Subject to subrule 120.416(1), the information must be destroyed at the request of the parents. However, a permanent record of a child's name, date of birth, parent contact information (including address and telephone number), names of service coordinator(s) and EIS provider(s), and exit data (including year and age upon exit and any programs entered into upon exiting) may be maintained without time limitation.
(3) Rule of construction-"no longer needed to provide services." For purposes of this rule, "no longer needed to provide services" means that a record is no longer relevant to the provision of Early ACCESS services and is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes will be retained for five years after completion of the activity for which funds were used.