Iowa Admin. Code r. 441-110.9 - Files
(1) A provider
file shall be maintained and shall contain the following:
a. A physical examination report. Providers
and all members of a provider's household aged 18 years or older shall have
good health as evidenced by a preregistration physical examination. Acceptable
physical examinations shall be documented on Form 470-5152, Child Care Provider
Physical Examination Report. All children residing in the household must have
the medical documentation outlined in paragraphs 110.9(4)"d,"
"f," and "g."
b. I-PoWeR records or certificates verifying
required training completion as set forth in subrule
110.10(1).
(2) An
individual file for each staff assistant shall be maintained and shall contain
the following:
a. Documentation from the
department which confirms that the record checks required under subrule
110.11(3) have been completed and authorizes or conditionally limits the
person's involvement with child care.
b. A completed Form 470-5152, Child Care
Provider Physical Examination Report, that meets the requirements of paragraph
110.9(1)"a."
c.
Certification of a minimum of two hours of approved training relating to the
identification and reporting of child abuse as required by Iowa Code section
232.69, completed within three months of employment.
(3) An individual file for each substitute
shall be maintained and shall contain the following:
a. Documentation from the department which
confirms that the record checks required under subrule 110.11(3) have been
completed and authorizes or conditionally limits the person's involvement with
child care.
b. A completed Form
470-5152, Child Care Provider Physical Examination Report, that meets the
requirements of paragraph 110.9(1)"a."
c. Certification of a minimum of two hours of
approved training relating to the identification and reporting of child abuse
as required by Iowa Code section
232.69,
completed within three months of employment.
d. Certification in first aid that meets the
requirements of paragraph 110.10(1)"c."
e. Certification or other documentation that
minimum health and safety training has been completed in compliance with
paragraph 110.10(1)"a" within three months of a substitute's
hiring or before a substitute provides care, whichever occurs
first.
(4)
Children's files. An individual file for each child shall be
maintained and updated annually or when the provider becomes aware of changes.
The file shall contain:
a. Identifying
information including, at a minimum, the child's name and birth date; the
parent's name, address and telephone number; special needs of the child; and
the parent's work address and telephone number.
b. Emergency contact information including,
at a minimum, where the parent can be reached, the name, street address, city
and telephone number of the child's regular source of health care, and the
name, telephone number, and relationship to the child of another adult
available in case of emergency.
c.
A signed medical consent from the parent authorizing emergency medical and
dental treatment.
d. An admission
physical examination report signed by a licensed medical doctor, doctor of
osteopathy, chiropractor, physician's assistant or advanced registered nurse
practitioner.
(1) The date of the physical
examination shall not be more than 12 months before the child's first day of
attendance at the child development home.
(2) The written report shall include the
child's past health history, status of the child's present health, allergies
and restrictive conditions, and recommendations for continued care when
necessary.
(3) For a child who is
five years of age or older and enrolled in school, a statement of health status
signed by the parent or legal guardian may be substituted for the physical
examination report.
(4) The
examination report or statement of health status shall be on file before the
child's first day of care.
e. For children under the age of six, a
statement of health condition signed by a licensed medical doctor, doctor of
osteopathy, chiropractor, physician's assistant or advanced registered nurse
practitioner and submitted annually from the date of the admission physical
examination. For a child who is enrolled in school, a statement of health
status signed by the parent or legal guardian may be substituted for the
statement of health.
f. For each
school-age child, on the first day of attendance, documentation of a physical
examination that was completed at the time of school enrollment or
since.
g. A signed and dated
immunization certificate provided by the Iowa department of public health. For
the school-age child, a copy of the most recent immunization record shall be
acceptable.
h. For any child with
allergies, a written emergency care plan in case of an allergic reaction. A
copy of this information shall accompany the child if the child leaves the
premises.
i. Documentation that is
signed by the parent and names persons authorized to pick up the child. The
authorization shall include the name, telephone number, and relationship of the
authorized person to the child.
j.
Written permission from the parent for the child to attend activities away from
the child development home.
k.
Injury report forms documenting injuries requiring first aid or medical
care.
l. If the child meets the
definition of homelessness as defined by Section 725(2) of the McKinney-Vento
Homeless Education Assistance Act, the family shall receive a 60-day grace
period to obtain medical documentation.
Notes
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