To ensure a permanent record of the licensed activity
relating to the custody of each decedent, each funeral director will create and
the funeral establishment will maintain the records identified in this rule. If
a registered intern or registered removal technician first takes custody of a
decedent, the funeral director from whom they were delegated that authority is
responsible for compliance with the rules in this chapter. Funeral directors
and funeral establishments will comply with the rules adopted by the department
of health and human services under Iowa Code section
144.49.
(1) At a minimum, the following information, if
applicable, relating to each
human remains that enters the
custody of the
establishment/licensee will be maintained as the permanent record of licensed
activity:
a. Name of the deceased;
b. Date, time, and place of death
(institution or other place, city, state, zip);
c. Name and address of the person or funeral
establishment to whom a human remains is released;
d. Date and from whom the funeral director assumed
custody, including the name of the institution or other place of death
releasing a human remains;
e. Date,
time, and name of the licensed funeral director or registered intern completing
embalming or other preparation for final disposition;
f. Date, place and method of final disposition of a
human remains.
(2) Each
funeral establishment will create and maintain the following records for a
period of ten years:
a. General price list
required by the funeral rule, beginning on the most recent effective
date;
b. Each completed statement
of goods and services required by the funeral rule, beginning on the date the
statement is signed;
d. Embalming records;
e. Each preneed contract (pursuant to Iowa Code
chapter 523A), beginning on the date of death.
(3) The funeral records maintained by the
funeral
establishment as required in subrules 900.11(1) and 900.11(2) will be made
available by the manager,
funeral director or owner of the
funeral
establishment to:
a. Any person or entity
assuming a new ownership interest or any person newly assuming the position of
manager, at least ten days prior to a change in ownership or manager, unless
otherwise mutually agreed upon by the parties;
b. Any licensed funeral director who practiced funeral
directing while under the employment of, or while acting as an agent of, the
funeral establishment; and
c. The
state registrar of vital statistics and the board.
(4) In the event a funeral establishment
ceases to do business, the owner or manager of the funeral establishment will
identify the person or entity that will be responsible for records to be
maintained by a funeral establishment as required in subrules 900.11(1) and
900.11(2). The funeral establishment will notify the board if funeral records
are moved from the funeral establishment to another location and identify the
person responsible for their safekeeping.
