Iowa Admin. Code r. 621-16.3 - Electronic document management system (EDMS) registration, username, and password
(1)
Registration.
a.
Registration required. Every individual filing documents or
viewing or downloading filed documents must register as a registered user of
the electronic document management system.
b.
How to register. To
register, the individual must complete the registration process located at
perb.iowa.gov/efiling and obtain a username and password for the electronic
document management system.
c.
Registration complete. When the registration process is
completed, the registered user will be assigned a username and password and the
registered user may utilize the electronic document management
system.
d.
Changing
passwords. Once registered, the user may change the user's password.
If the registered user believes the security of an existing password has been
compromised, the registered user must change the password immediately. The
agency may require password changes periodically.
e.
Changes in registered user 's
contact information. If a registered user 's email address, mailing
address, or telephone number changes, the user must promptly make the necessary
changes to the registered user 's information contained in the electronic
document management system. The registered user shall promptly give notice of
changes in contact information to any nonregistered party in every active
proceeding in which the registered user is a party .
f.
Duties of registered
user . Each registered user shall ensure that the user's email account
information is current, that the account is monitored regularly, and that email
notices sent to the account are timely opened.
g.
Canceling registration.
Withdrawal from participation in the electronic document management system
cancels the registered user 's profile but does not authorize nonelectronic
filing of documents and is not a withdrawal from a proceeding.
h.
Agency -initiated
registration. The agency may complete the registration process on
behalf of an individual in certain instances and email the username and
password to the user. When the agency completes the registration process, the
user is required to promptly log in and change the password. Following initial
notification regarding account registration, the user is required to promptly
update and maintain accurate contact information for the EDMS
account.
(2)
Use
of username and password. A registered user is responsible for all
documents filed with the user's username and password unless proven by clear
and convincing evidence that the registered user did not make or authorize the
filing.
(3)
Username and
password security. If a username or password is lost, misappropriated,
misused, or compromised, the registered user of that username/password shall
notify the agency promptly.
(4)
Denial of access. The agency may refuse to allow an individual
to electronically file or download information in the electronic document
management system due to misuse, fraud or other good cause.
Notes
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