This rule describes the nature and extent of personally
identifiable information which is collected, maintained, and retrieved by the
agency by personal identifier in record systems as defined in rule 6.1(17A,22).
For each record system, this rule describes the legal authority for the
collection of that information, the means of storage of that information, and
indicates whether a data processing system matches, collates, or permits the
comparison of personally identifiable information in one record system with
personally identifiable information in another record system. The record
systems maintained by the agency are:
(1)
Prisoner of war
registry. These records are collected under the authority of Iowa Code
section
35A.2(1).
They are maintained in hard copy by the agency. Requests for these records
should be referred to the executive director.
(2)
Military graves
registration. These records are collected under the authority of Iowa
Code section
35A.3(11).
They are maintained in hard copy by the agency, on Iowa Form 582-1002,
CPE-94252. Requests for these records should be referred to the executive
director.
(3)
World War I,
World War II, Korea, Vietnam veterans bonus. These records are
collected under the authority of Iowa Code section
35A.3(5).
They are maintained in hard copy by the agency. Requests for these records
should be referred to the executive director.
(4)
Iowa women veterans.
These listings of all women veterans residing in Iowa are collected under the
authority of Iowa Code section
35A.3(5).
The records are maintained in hard copy format. Requests for these records
should be referred to the executive director.
(5)
Members, directors-county
commission of veterans affairs. These listings of current mailing
addresses of all Iowa county commission members and directors are collected
under the authority of Iowa Code section
35A.3(8).
The records are maintained in hard copy format. Requests for these records
should be referred to the executive director.
(6)
Iowa war orphans Act bonus
applications. These listings are award applications and bonus payments
from the War Orphans Educational Fund and are collected in accordance with Iowa
Code section
35A.2(3)
and maintained in hard copy format. Requests
for these records should be referred to the executive director.
(7)
Iowa Korean War Memorial
Fund. This listing consolidates contributions of all funds received
for the Iowa Korean War Memorial authorized by the governor's directive of
August 1986. These records are maintained in hard copy format. Requests for
these records should be referred to the executive director.
(8) Reserved.
(9)
DD Form 214, Notification of
Separation from Service. This listing provides information to the
state on individuals separating from active military service in the armed
forces. It is used routinely to establish entitlement by the veteran to county,
state and federal benefits such as hospitalization and educational assistance.
Request for verification of service should be addressed to the executive
director.
(10)
Iowa
Veterans Home client case records. Iowa Veterans Home client records
contain identifying information, demographic information, financial
information, clinical assessment and care information and related
documentation. Some of this information is maintained on microfilm. Automated
data processing associated with Iowa Veterans Home client records include
admission and discharge systems, billing systems, client banking system, and
selected client data systems. Requests for these records should be referred to
the commandant. Legal authority for collection of this information and
applicable determinations regarding confidentiality are found in Iowa Code
section
22.7 and chapters
35D, 222, 228, and 229. Requests for information from these records should be
referred to the commandant.
(11)
Personnel files. The agency maintains files containing
information about employees, families and dependents, and applicants for
positions with the agency. The files include payroll records, biographical
information, medical information relating to disability, performance reviews
and evaluations, disciplinary information, information required for tax
withholding, information concerning employee benefits, affirmative action
reports, and other information concerning the employer-employee relationship.
Some of this information is confidential under Iowa Code sections
22.7(11)
and
22.7(18).