Kan. Admin. Regs. § 1-16-18a - Designated high-cost geographic areas; exceptions; conference lodging
(a) For official
travel to and from, or within, any designated high-cost geographic area in
which the traveler is required to sleep away from home, the applicable
subsistence allowance rate for that designated high-cost geographic area may be
paid. However, reimbursement on this basis shall not be allowable if the area
is only an intermediate stopover at which no official duty is performed or if
the subsistence expenses incurred relate to relocation, to travel to seek
residence quarters, or to travel to report to a new permanent duty station or
to temporary quarters.
(b)
Reimbursement for travel in designated high-cost geographic areas shall be at
the prescribed designated high-cost geographic area rate, unless the agency
establishes a reduced rate as provided in
K.A.R.
1-16-15. If an out-of-state trip is to two or
more destination cities with different subsistence allowance rates, the
subsistence allowance rate shall change subject to and on application of the
appropriate meals allowance as determined by the time of arrival at the second
destination city.
(c)
(1) If an employee is required or authorized
to attend a conference, the agency head or the agency head's designee may
approve reimbursement or direct payment of actual lodging expenses. Before the
date of travel, the employee shall submit to the agency head or the agency
head's designee conference materials indicating that the conference will be
held at or in connection with a lodging establishment with rates exceeding both
the applicable lodging expense limitation established under
K.A.R.
1-16-18 and the exception provided in
K.S.A.
75-3207a, and amendments thereto.
(2) The reimbursement or direct payment of
actual lodging expenses shall be effective for the approved conference and for
official state business related to the conference and shall be applicable only
to the state employee attending the conference.
(3) For purposes of this regulation, the term
"conference" shal mean any seminar, association meeting, clinic, colloquium,
convention, symposium, or similar gathering that is attended by a state
employee in pursuit of a goal, obligation, function, or duty imposed upon a
state agency or performed on behalf of a state agency.
Notes
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