Miscellaneous expense shall mean any expense deemed necessary
in the conduct of the official business of the state that is not included in
the categories of subsistence allowance, mileage, or fares in lieu of mileage
and state-owned vehicle operation. All miscellaneous expenses shall be claimed
as "miscellaneous nonsubsistence expense" on the travel reimbursement form as
prescribed by the director of accounts and reports and shall include items
listed under subsections (b) through (g).
(a) Receipts. A receipt evidencing a payment
shall be obtained for each transaction involving miscellaneous expenditures,
except taxi fares, telephone calls, telegrams, and intracity streetcar, bus
fares, and limousine service.
(b)
Baggage. Charges for baggage in excess of the weight or size carried free by
transportation companies shall be allowed if the excess baggage is used for
official business. Charges for the storage of baggage may also be allowed if it
is shown that the storage was due to official business. Specific justification
shall be submitted with the travel reimbursement form, as prescribed by the
director of accounts and reports.
(c) Telephone and facsimile messages.
Expenses for official telephone and facsimile messages that must be paid for by
the traveler shall be allowed. Toll and local calls and facsimiles shall be
supported by documentation submitted with the travel reimbursement form as
prescribed by the director of accounts and reports, showing the date, the city
or town called or faxed, the name of the person or firm called or the place to
which the fax was sent, and the cost of each call or fax.
(d) Stenographic services. Charges for
official stenographic services shall be allowed while on official
travel.
(e) Purchase of supplies.
The purchase of stationery and all other similar supplies shall be allowed in
emergencies warranting the use for handling official business while on official
travel.
(f) Transportation by
common carrier or special conveyance. The cost of common or special conveyance
transportation tickets shall be considered a miscellaneous expense.
(g) Taxicabs. Taxicab charges shall be
claimed for reimbursement as miscellaneous expenses. Both points of origin and
destination for each such fare shall be shown on a travel reimbursement form,
as prescribed by the director of accounts and reports.
This regulation shall be effective on and after July 1,
2010.
Notes
Kan. Admin. Regs. §
1-16-20
Authorized by and
implementing K.S.A. 2008 Supp.
75-3207; effective Jan. 1, 1966;
amended, E-69-18, Aug. 14, 1969; amended Jan. 1, 1970; amended July 1,
2010.
