Kan. Admin. Regs. § 1-6-29 - Acting assignments
(a) Any appointing
authority may temporarily assign an employee who has permanent status to
perform the duties of another position on the basis of an acting assignment if
all of the following conditions are met:
(1)
(A) The other position is vacant; or
(B) The incumbent in the other
position is unable or unavailable to perform the duties of that position for 30
days or more.
(2) The
appointing authority makes both of the following determinations:
(A) It is necessary to assign the duties of
the other position to another employee until the vacancy is filled or the
incumbent returns to work.
(B)
There are no other viable alternatives to an acting assignment.
(3) The employee meets the
qualifications of the other position.
(4) The acting assignment is made in
accordance with the provisions of this regulation.
(b) The appointing authority shall initiate
action to fill the position on a permanent basis, if the incumbent has
permanently vacated the position. However, the appointing authority may delay
filling the position because of a shortage of funds.
(c) Acting assignments shall not be used to
generate a series of acting assignments for an employee.
(d) An acting assignment shall not exceed one
year in length unless approved by the director. No acting assignments made
pursuant to
K.S.A.
75-4315a shall exceed 12 months in duration.
Acting assignments shall not be retroactive. The acting assignment procedure
shall not be used for a short duration, temporary assignment of an employee for
fewer than 30 days.
(e)
Documentation of the acting assignment shall be placed in the employee's
permanent record.
(f)
(1) If an employee is acting in a position
assigned to a pay grade higher than that of the employee's normal position, the
employee shall be paid at a step on the higher grade that gives the employee an
increase in pay. Such an increase shall not exceed the highest step that would
be possible if the employee was being promoted to the position.
(2) When the acting assignment is terminated
and the employee is returned to the former class, the employee's pay shall
revert to whatever rate it would have been had the employee not received the
acting assignment.
(3) Neither the
employee's pay increase date nor the employee's status in the normal position
shall be affected by an acting assignment.
(g)
(1) If
an employee is acting in a position assigned to the same pay grade as that of
the employee's normal position, the appointing authority may compensate the
employee at a higher step of the pay grade than the step on which the employee
is paid in the employee's normal position if the appointing authority
determines the pay increase is in the best interests of the state. Nothing in
this regulation shall authorize pay above the maximum step of the pay grade.
The employee's pay increase date shall be governed by the time-on-step
requirement of the new step to which the employee is assigned under this
subsection.
(2) When the acting
assignment is terminated and the employee is returned to the former class, the
employee's pay shall revert to whatever rate it would have been had the
employee not received the acting assignment.
(h) If an employee is acting in a position
assigned to a pay grade lower than that of the employee's normal position, the
employee shall be paid at the employee's normal pay rate.
(i) For the duration of any acting
assignment, the employee may receive pay step increases in accordance with
applicable pay step increase regulations.
(j) If the employee is promoted to a position
in which the employee has served in an acting assignment, any accumulated
months shall count towards the next pay step increase. The time served in the
acting assignment may be credited towards the probationary period required for
promotions.
(k) In a manner
prescribed by the director, the appointing authority shall report to the
director all acting assignments made by the appointing authority pursuant to
this regulation.
(l) This
regulation shall be effective on and after June 5, 2005.
Notes
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