Kan. Admin. Regs. § 68-7-20 - Shared services.
(a)
(1) "Order" shall mean either of the
following:
(A) A prescription order as defined
in K.S.A.
65-1626, and amendments thereto; or
(B) a medication order as defined in
K.A.R.
68-5-1.
(2) "Shared order filling" shall mean the
following:
(A) Preparing, packaging,
compounding, or labeling an order, or any combination of these functions, by a
person authorized by the pharmacy act to do so and located at a pharmacy on
behalf of and at the request of another pharmacy; and
(B) returning the filled order to the
requesting pharmacy for delivery to the patient or patient's agent or, at the
request of the requesting pharmacy, directly delivering the filled order to the
patient.
(3) "Shared
order processing" shall mean the following order-processing functions that are
performed by a person authorized by the pharmacy act and located at a pharmacy,
on behalf of and at the request of another pharmacy:
(A) Interpreting and entering the order;
and
(B) performing drug utilization
reviews, claims adjudication, refill authorizations, or therapeutic
interventions, or any combination of these functions.
(4) "Shared services" shall mean shared order
filling or shared order processing, or both.
(b) Each pharmacy participating in shared
services shall be registered by the board as either a resident or a nonresident
pharmacy.
(c) Pharmacies may
provide or utilize shared services functions only if the pharmacies involved
meet the following requirements:
(1) Share a
common electronic file or appropriate technology to allow access to sufficient
information necessary to fill, refill, or perform shared services in
conformance with the pharmacy act and the board's regulations; and
(2)
(A) Have
the same owner; or
(B) have a
written contract outlining the services provided and the shared
responsibilities of each party in complying with the pharmacy act and the
board's regulations.
(d) Each pharmacy engaged in shared services
shall meet the following requirements:
(1)
Maintain records identifying, individually for each order processed, the name
of each pharmacist, technician, pharmacy student, and intern who took part in
the drug utilization review, refill authorization, or therapeutic intervention
functions performed at that pharmacy;
(2) maintain records identifying,
individually for each order filled or dispensed, the name of each pharmacist,
technician, pharmacy student, and intern who took part in the filling,
dispensing, and counseling functions performed at that pharmacy;
(3) report to the board within 30 days the
results of any disciplinary action taken by another state's pharmacy
board;
(4) maintain a mechanism for
tracking the order during each step of the processing and filling procedures
performed at the pharmacy;
(5)
maintain a mechanism to identify on the prescription label all pharmacies
involved in filling the order;
(6)
provide for adequate security to protect the confidentiality and integrity of
patient information; and
(7) be
able to obtain for inspection any required record or information within 72
hours of any request by a board representative.
(e) Each pharmacy providing or utilizing
shared services shall adopt and maintain a joint policies and procedures manual
that meets both of the following conditions:
(1) The manual describes how compliance with
the pharmacy act and the board's regulations will be accomplished while
engaging in shared services.
(2) A
copy of the manual is maintained in each pharmacy.
(f) Nothing in this regulation shall prohibit
an individual pharmacist licensed in Kansas who is an employee of or under
contract with the pharmacy from accessing the pharmacy's electronic database
from inside or outside the pharmacy and performing the order-processing
functions permitted by the pharmacy act and the board's regulations, if both of
the following conditions are met:
(1) The
pharmacy establishes controls to protect the privacy and security of
confidential records.
(2) None of
the database is duplicated, downloaded, or removed from the pharmacy's
electronic database.
(g)
Nothing in this regulation shall permit a pharmacy, physician, physician
assistant, or mid-level practitioner to utilize shared services to operate a
requesting pharmacy that is not actively engaged in the practice of
pharmacy.
Notes
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No prior version found.