RELATES TO:
KRS
164.7885(4)
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
164.748(4) requires the
authority to promulgate administrative regulations pertaining to the awarding
of grants, scholarships, and honorary scholarships as provided in
KRS
164.740 to
164.785.
KRS
164.7885(7) requires the
authority to promulgate administrative regulations for the administration of
the Kentucky Educational Excellence Scholarship Program. This administrative
regulation establishes the procedure for a participating institution to report
renewal eligibility of a student for a Kentucky Educational Excellence
Scholarship.
Section 1. Initial
Eligibility Verification.
(1) The
participating institution shall submit to the authority an eligibility
verification file after the beginning of the academic term.
(a) For each eligible student, the
eligibility verification file shall contain:
1. The student's name and Social Security
number;
2. The full-time or
part-time enrollment status, measured in credit hours or credit hour
equivalent; and
3. The student's
highest ACT score attained by the date of graduation from high school unless
the authority receives the ACT score directly from the testing
services.
(b) The KEES
program officer shall certify the eligibility of the eligible postsecondary
student and transmit the file electronically to the authority according to
instructions provided by the authority in accordance with subsection (2) of
this section.
(2) The
instructions provided by the authority shall specify:
(a) Conditions under which KEES funds shall
be disbursed to the benefit of the eligible postsecondary student pursuant to
11 KAR
15:050; and
(b) Conditions under which KEES funds shall
be returned to the authority pursuant to
11
KAR 15:060.
(3)
(a) A
participating institution that does not submit an eligibility verification file
according to the instructions shall not receive KEES funds until it has
satisfied the requirements in subsection (1) of this section.
(b) The authority may withhold any services
and funds from the participating institution until the file and all funds
advanced, that remain undisbursed to eligible postsecondary students, are
received by the authority.
Section 2. Renewal Eligibility Verification.
(1) The participating institution shall
electronically submit to the authority a renewal eligibility file not later
than June 30 after the completion of the award period. The renewal eligibility
file shall contain the name, Social Security number, on track to graduate
status, and the cumulative grade point average for all eligible
students.
(2) A participating
institution that does not submit a renewal eligibility file by June 30 shall
not receive KEES funds until it has satisfied the requirement in subsection (1)
of this section. The authority may withhold any service and funds from the
participating institution and initiate action to terminate, suspend or limit
participation of the institution pursuant to
11
KAR 4:020 until the file is received by the
authority.
